Administrative Assistant - Special Education - Level 3

REPORT TO: Director of Special Education JOB MISSION: To support the effective and compliant operation of the Special Education Department by ensuring timely processing of special education referrals, evaluations, meetings, and records in accordance with DESE and federal regulations. PERFORMANCE RESPONSIBILITIES: 1.Perform clerical duties including filing, data entry, and typing. 2. Maintain and update Special Education databases, including IEP grids, dates, SIMS elements, and other required data systems. 3. Maintain department spreadsheets related to special education referrals, evaluations, and compliance tracking in alignment with DESE guidance. 4. Process Special Education consent forms and ensure timely follow-up. 5. Schedule initial and annual IEP Team meetings for in district and private school students. 6.Prioritize and coordinate referrals for School Psychologists and other evaluation team members. 7 Communicate effectively and professionally with parents/guardians, students, staff, and external agencies using appropriate methods. 8.Manages, updates, and organizes information relevant to department operation. 9 Maintain confidential student records in strict compliance with Department of Education and Special Education regulations. 10.Ensure accurate record-keeping and secure handling of sensitive student and family information. 11. Knowledgeable in Word, Excel, Powerschool, and Google Docs 12. Assist with special projects and tasks related to departmental priorities. 13 .Provides support to the Director of Special Education, as needed. TERMS OF EMPLOYMENT: Full Calendar Year Position SALARY RANGE: $19.04-$26.12 In accordance with the current Agreement between the Longmeadow Education Association (Unit D) and the Longmeadow School Committee. SUPERVISORY RESPONSIBILITIES: NONE The following information is provided pursuant to ADA requirements. PHYSICAL DEMANDS: Physical demands are a way of describing the physical activities that a job requires. Strength: Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Key: Occasionally (O) Up to 1/3 of the time Frequently (F) From 1/3 to 2/3 of the time Constantly (C) 2/3 of the time or more Standing: (F) Sitting: (F) Walking: (F) Lifting: (O) Reaching (O) – Extending the hand(s) and arm(s) in any direction Handling (F) – Seizing, holding, grasping, turning, or otherwise work with hand(s) Fingering (F) – Picking, pinching, or otherwise working with fingers primarily Talking (F) Expressing or exchanging ideas by means of the spoken word Hearing (C) Perceiving the nature of sounds by the air Near Acuity (C) Clarity of vision at 20 inches or less Far Acuity (C) Clarity of vision at 20 feet or more Color Vision (F) Ability to identify and distinguish colors Field of Vision (C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point. WORK ENVIRONMENT: Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed. Noise: Level 3 – Moderate level of intensity. High School/Trade School degree preferred. Citizenship, residency or work visa required SUPERVISORY RESPONSIBILITIES: NONE Position Type:Full-time Job Categories: Support Staff > Administrative Assistant Support Staff > Secretary Welcome to Longmeadow Public School District Longmeadow is home to three elementary schools, two middle schools and Longmeadow High School. Our schools enjoy a long history of academic excellence and a commitment to continuous improvement. With a focus on diversity, equity and inclusivity, our educators plan lessons to meet the needs of all learners. Longmeadow is a town, with generous green spaces and the majority of our families are within walking distance of schools, parks and playgrounds. Local restaurants and shopping are also part of the town's charm. In addition, Longmeadow is a suburb of Springfield, MA which hosts an abundance of cultural and arts, dining and entertainment opportunities. Our Pre-K - 12 Vision of The Graduate competencies embrace: •Accountability •Independence •Problem Solving •Critical Thinking •Collaboration •Communication If you possess these skills and would like to work as an educator to promote our vision, please apply. To learn more about the Longmeadow Public Schools please copy and paste the following into your webbrowser: https://sites.google.com/longmeadow.k12.ma.us/equitythrougheducation/ https://www.longmeadow.k12.ma.us/ Equal Opportunity Employer The Longmeadow Public Schools is committed to creating a diverse environment and is proud to be an equal opportunity employer. We hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, sexual orientation, gender identity, disability, or pregnancy/pregnancy related conditions.

Salary : $19 - $26