What are the responsibilities and job description for the Accounting/Administrative Specialist position at Longhorn Pump & Tank?
Accounting / Administrative Specialist
Location: Covington, GA
Compensation: $60,000 – $90,000 per year (based on experience)
Schedule: Monday – Friday, 7:00 AM – 4:00 PM (later hours as needed)
Employment Type: Full-Time
About Longhorn Pump & Tank
Longhorn Pump & Tank is a rapidly growing equipment rental and service company specializing in fluid handling systems across the Southeast. We pride ourselves on reliability, integrity, and attention to detail — delivering exceptional service and building lasting customer relationships. We’re seeking an experienced, customer-facing Accounting / Administrative Specialist to join our Covington headquarters and support daily accounting, billing, and operational processes.
Position Summary
This role serves as the administrative and accounting hub for the company. You’ll handle customer billing, vendor payables, contracts, and office management while maintaining accurate accounting and inventory records. The position works directly with leadership to ensure financial systems, reporting, and internal operations run efficiently as the business scales.
Key Responsibilities
Accounting & Financial Management
- Manage all billables, payables, and receivables with accuracy and timeliness
- Prepare and send customer invoices; monitor collections and aging reports
- Process vendor payments, purchase orders, and expenses
- Reconcile bank accounts, credit cards, and vendor statements monthly
- Maintain accurate financial records in QuickBooks; assist CPA with reporting and compliance
- Support payroll coordination and employee setup through ADP
- Help prepare budgets, job costing reports, and monthly performance summaries
Administrative & Operational Support
- Serve as a customer-facing point of contact for billing questions, contracts, and general inquiries
- Prepare and track customer rental contracts and purchase orders
- Set up and manage inventory within the RentalMan operating system
- Oversee and coordinate the annual inventory audit for accuracy and compliance
- Maintain organized digital and physical files (contracts, invoices, compliance records)
- Support management with reporting, scheduling, and office operations
Qualifications
- 2-year degree in Accounting, Business Administration, or related field preferred (or equivalent experience)
- 3 years of accounting or administrative experience (rental, construction, or service industry preferred)
- Proficient in Excel (pivot tables, formulas, data organization) — strong Excel skills required
- Experience with QuickBooks and ADP preferred
- Familiarity with RentalMan or other rental management software a plus
- Strong customer service and communication skills
- Highly organized, detail-oriented, and capable of managing multiple priorities
Benefits
- Competitive salary ($60K–$100K based on experience)
- Health, dental, and vision insurance (after initial period)
- Paid time off and holidays
- Long-term growth opportunity within a fast-growing organization
How to Apply
Please submit your resume and a brief cover letter outlining your accounting experience and why you’d be a great fit for Longhorn Pump & Tank.
Job Type: Full-time
Pay: $60,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000 - $90,000