What are the responsibilities and job description for the Secretary Level 5 - Local 153 position at Long Island University?
Title: Dean's Office Secretary Local 153
Overall Summary: Assists with the day-to-day running of the Dean's Office
Responsibilities
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other basis protected by applicable local, state, or federal laws. Hiring is contingent on eligibility to work in the United States.
Overall Summary: Assists with the day-to-day running of the Dean's Office
Responsibilities
- Serves as initial face-to-face and telephone contact point for students, faculty members and outside visitors.
- Each semester collects Outside Additional Professional Activities forms, syllabi, and any other required documents or materials.
- Assist students in getting documentation needed in connection with student registrations, change of grades, VISA forms, permission codes, etc.
- Coordinates department faculty recruitment efforts and records. Assures that proper forms and expenses are submitted in a timely manner, makes appointments and reservations, as necessary.
- Assists with department research projects, as relevant.
- Prepares and processes required electronic filing of workloads, each semester.
- Assists in organizing Commencement, Awards and other events, as needed.
- Assists in scheduling appointments, typing up correspondence
- Makes appointments and schedules Teams meetings, as requested.
- Orders department supplies and keeps supply cabinet and storage areas neat
- Overall responsibility for COM mail. Collects mail daily, make sure outgoing mail is picked up. Each semester, set up mail boxes for all current faculty and Staff.
- Maintains college's lists including, telephone list, room list, adjunct faculty list, etc.
- Assists in a wide variety of projects as requested.
- Other duties as required.
- Working knowledge of Microsoft Word, Excel, Outlook, Teams, Zoom and otherwise internet/computer savvy.
- Experience working in a professional environment.
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other basis protected by applicable local, state, or federal laws. Hiring is contingent on eligibility to work in the United States.
