What are the responsibilities and job description for the Administrative Assistant - Research and Graduate Studies - Veterinary Medicine position at Long Island University?
Job Type
Administrative
Salary Range
$52,500 - $57,500
Start Date
As soon as possible
FLSA Status
Non-Exempt
Application Deadline
Dec 22, 2026
Contact
Please submit an online application
Job Description
Summary
The College of Veterinary Medicine is seeking an Administrative Assistant to support the Office of Research and Graduate Studies. This position provides administrative support, coordinates meetings, maintains records, assists with research-related purchasing and reporting, and works closely with faculty, graduate students, and research personnel. The ideal candidate is organized, detail-oriented, professional, and proficient in Microsoft Office.
Key Responsibilities
- Provide administrative support to ensure efficient operation of the Office of Research and Graduate Studies.
- Assist with tracking orders for research expenses across departments within the College of Veterinary Medicine (CVM); process purchase orders as needed, invoices, subscriptions, etc. and follow up on approval of requisitions and contracts among different investigators.
- Maintain various records, databases, and log books pertaining to the functions of the Research Office.
- Coordinate meetings with and for faculty, graduate students, research committee, and outside personnel.
- Answer phone calls, schedules meetings and efficiently interact with other administrative offices and departments of the University.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Provide current and accurate information to support research activities of faculty and students.
- Provide administrative support to other CVM administrators, as needed, ensuring compliance with appropriate university procedures.
- Provide graduate students occasional assistance with issues that concern them before forwarding to the Associate Dean.
- Take committee meeting notes and post where and when appropriate.
- Maintain research activities of all faculty and students in CVM, and submit monthly research reports concerning publications, conference presentations, and grants to the Dean, CVM.
Minimum Qualifications
- Bachelor’s degree or equivalent
- Minimum of 2 years of experience as an administrative assistant to an academic administrator.
- Problem solving
- Professionalism
- Excellent oral and written communication skills
- Knowledge and familiarity with Microsoft Office
- Knowledge and familiarity with Outlook, Adobe Acrobat and Online Conference software programs
- Knowledge and familiarity with the use of spread sheets and databases like Black Board, Exam Soft, Bright Space, and People Soft
- Attention to detail, organizational skills and ability to maintain confidential information, create and manage inventories
- Adaptability and multi-tasking skills
- Collegial and able to work well with faculty, graduate students, postdocs, and other research personnel, independently and as a team
LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.
Benefits:
Vacation & Paid Time Off, Health Insurance, Sick LeaveSalary : $52,500 - $57,500