Bookkeeper & Substitute Coordinator

Primary Purpose:

Perform general bookkeeping and maintain campus financial records, including campus activity fund.

Qualifications:

Education/Certification:

High School diploma or GED

Special Knowledge/Skills:

Knowledge of accounting principles and practices

Ability to use calculator (10-key by touch)

Ability to use personal computer and software to develop spreadsheets and do word processing

Proficient skills in typing, keyboarding, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience:

One year accounting or bookkeeping experience

Major Responsibilities and Duties:

Accounting

1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
3. Assist with routine bookkeeping tasks including: summer school registration, student parking permits, student obligation, extra-curricular fees, and Advanced Placement monies. etc.

Records, Logs, and Correspondence

1. Prepare monthly and other periodic campus financial reports.
2. Assist with campus budget preparation.
3. Maintain physical and computerized files and records.
4. Maintain a daily teacher attendance log and records for substitute teachers.

Other

1. Maintain confidentiality.
2. Relieve office staff when needed.
3. Provide clerical assistance when needed.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, typewriter, printer, calculator, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.