Human Resources Assistant

Overview

Thank you for your interest in working for Long Beach Transit. We are hiring, and all LBT job applications must be submitted online through our career’s website.

Long Beach Transit (LBT) is dedicated to connecting communities and moving people…making everyday life better.  Our vision is to be a leading provider of transportation options delivering innovative and high-performing services within a multi-modal network that transforms the social, environmental and economic well-being of the diverse communities we serve.

As an organization we focus our employees on our vision to:

• Consider the customer first in decision making by being of service to others.
• Operate with Integrity-especially when no one is watching.
• Be open to new ideas and Continuous Improvement – seek ways to improve current processes.
• Be Proactive - take personal ownership especially when things go wrong.
• Cultivate the Potential of every employee – we must strengthen LBT through development and training

Under the direction of the Human Resources Manager, this position serves as a champion of employee engagement and vital support to the HR team. The role is fast-paced and multifaceted, requiring strong organizational skills, adaptability, and a collaborative spirit. The HR Assistant contributes to the success of multiple departments by balancing priorities, providing responsive service, and maintaining a team-oriented approach.

Responsibilities

• Maintain and record Leave of Absences for Staff employees and enter in the electronic attendance recording keeping software
• Maintain and track employee Leaves of Absence (LOA) and ensure compliance with state and federal laws
• Participate and schedule employee interactive process meetings
• Conduct and reconcile quarterly balances with payroll on leave hours
• Answer employee phone calls and emails regarding employment-related matters
• Schedule HR related meetings and appointments
• Audit new hire paperwork and termination files
• Coordinate bi-yearly online non-harassment training and training requirements for new hires
• Coordinate Vacation and Sick Buy Back Programs
• Serve as backup for Benefit Coordinator
  • Conduct new employee onboarding process, including explaining insurance benefits and eligibility rules, pay practices, sick and vacation accruals, retirement plans and verification of the completion of employment forms and procedures
  • Creating badges
• Compiles data from personnel records and prepares reports
• Compiles and maintains records for use in employee benefits administration
• Purges and shreds files as appropriate
• Maintain confidential personnel and medical files in strict accordance with the organization’s retention management policy
• Creating new employee physical and digital employee files
• Track and support termination/offboarding processes
• Manage and execute Employee of the Month Program
• Act as a resource for employees and managers regarding policy and procedure questions
• Attend committee meetings and take minutes
• Retrieve data to assist in the preparation for grievance and disciplinary hearings.
• Completes other tasks and projects assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Attributes and Skill sets:

• Working knowledge of business English, spelling, and arithmetic; office practices and procedures; departmental rules and regulations
• Proficiency with Microsoft Word, Excel, and PowerPoint, and similar software
• Ability to understand and carry out oral and written instructions and to request clarification when needed
• Ability to maintain established records and files
• Ability to establish and maintain effective working relationships with co-workers, employees, and officials in other departments
• Ability to communicate effectively orally and in writing
• Ability to maintain confidentiality on subject matters
• Proactive action-oriented thinker
• Knowledge of Federal and State Laws

Education and/or Experience:

• High school diploma or GED equivalent is required
• Bachelor’s degree in human resources, Business Administration, or a related field is preferred
• 1–2 years of related experience in an office environment, or an equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities is required
• 3 years of experience in a Human Resources role preferred
• SHRM-CP or PHR certification preferred
• 1–2 years of experience using Oracle or a similar cloud-based HRIS system preferred

Salary Range: $52,684 - $72,738 (Depending on Qualifications)

Compensation packages are determined based on a variety of factors specific to each candidate, including geographic location, skillset, the mix of relevant education, certifications, experience level, and performance. At Long Beach Transit, compensation decisions are made considering the unique requirements and circumstances of each position.

Application

Apply online at www.ridelbt.com/careers  Online applications must include past work history and be fully completed to be considered. Resumes will not be accepted in lieu of a complete online application.

Upon Request, a Driving Record printout is required with application (must be current within the 30 days of the printout).

Candidate must be eligible to work in the United States. Long Beach Transit does not sponsor H-1B or other related work visas. 

An Equal Opportunity Employer

Successful candidate must pass agency physical, drug and alcohol examinations.

Long Beach Transit, 1963 E. Anaheim St., Long Beach, CA 90813

This job description is not intended to be a complete listing of all the job duties required of this position, but to provide information on the general scope of the position.

Salary : $52,684 - $72,738