What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT, BUILDINGS & GROUNDS, DISTRICT OFFICE position at Londonderry School District?
8 hours a day, year round
Your resume is required. Excellent benefits available including NH Retirement. Position Title: Administrative Assistant to Buildings and Grounds Support Staff Labor Grade: V JOB ANALYSIS Under the direction of the Director of Buildings and Grounds, this position will perform a variety of specialized and complex administrative support duties. The Administrative Assistant will coordinate, organize, oversee, and perform everyday clerical and administrative responsibilities to ensure smooth and efficient office operations. REPORTS TO Director of Buildings and Grounds or Designee ESSENTIAL FUNCTIONS (The following are illustrative of the responsibilities associated with this position and are not intended to be all-inclusive.) • Self-motivated with the ability to work with little direction • Prepare and accurately maintain a variety of reports, records, and files relating to operations, and activities • Aid the administrator by screening calls, visitors, and mail, when appropriate, referring to other administrators/employees who may be better placed to deal with the matter at hand. • Compose routine correspondence independently; prepare, type, and distribute communications as requested by Administration • Provide information concerning policies and procedures, as appropriate. • Professionally represent the district in interactions with staff and vendors. • Maintain a wide variety of manual and electronic document files and records (ex. budget data, employee timesheet records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference • Excellent customer service, interpersonal, and diplomatic skills when interacting with staff. • Ability to work comfortably with quickly shifting priorities and constant interruptions, while maintaining good judgment regarding priority of tasks, safety issues and overall support • Coordinate office procedures and implement processes to ensure seamless flow of communication and work product • Demonstrate proficiency in MS Office 365, Outlook, Google Docs, and ability to learn the district's software programs. • Ability to use discretion with confidential information, as this position is exposed to information regarding staff that must be always kept confidential. • Arrange meetings administrative nature. • Support the budget process through preparation of purchase requisitions, placing orders and budget tracking • Knowledge of lockdown procedures, fire drills, emergency backpacks to insure a safe school district environment. QUALIFICATIONS • 3 years of college or equivalent work experience in related position TERMS OF EMPLOYMENT 261 days per year. Refer to the contract between the Londonderry School Board and the Support Staff Union for additional information.
Code : 88-8
Location : DISTRICT OFFICE
Grade : LABOR GRADE 5
DEPENDS ON EXPERIENCE: $21.26-$21.26
Your resume is required. Excellent benefits available including NH Retirement. Position Title: Administrative Assistant to Buildings and Grounds Support Staff Labor Grade: V JOB ANALYSIS Under the direction of the Director of Buildings and Grounds, this position will perform a variety of specialized and complex administrative support duties. The Administrative Assistant will coordinate, organize, oversee, and perform everyday clerical and administrative responsibilities to ensure smooth and efficient office operations. REPORTS TO Director of Buildings and Grounds or Designee ESSENTIAL FUNCTIONS (The following are illustrative of the responsibilities associated with this position and are not intended to be all-inclusive.) • Self-motivated with the ability to work with little direction • Prepare and accurately maintain a variety of reports, records, and files relating to operations, and activities • Aid the administrator by screening calls, visitors, and mail, when appropriate, referring to other administrators/employees who may be better placed to deal with the matter at hand. • Compose routine correspondence independently; prepare, type, and distribute communications as requested by Administration • Provide information concerning policies and procedures, as appropriate. • Professionally represent the district in interactions with staff and vendors. • Maintain a wide variety of manual and electronic document files and records (ex. budget data, employee timesheet records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference • Excellent customer service, interpersonal, and diplomatic skills when interacting with staff. • Ability to work comfortably with quickly shifting priorities and constant interruptions, while maintaining good judgment regarding priority of tasks, safety issues and overall support • Coordinate office procedures and implement processes to ensure seamless flow of communication and work product • Demonstrate proficiency in MS Office 365, Outlook, Google Docs, and ability to learn the district's software programs. • Ability to use discretion with confidential information, as this position is exposed to information regarding staff that must be always kept confidential. • Arrange meetings administrative nature. • Support the budget process through preparation of purchase requisitions, placing orders and budget tracking • Knowledge of lockdown procedures, fire drills, emergency backpacks to insure a safe school district environment. QUALIFICATIONS • 3 years of college or equivalent work experience in related position TERMS OF EMPLOYMENT 261 days per year. Refer to the contract between the Londonderry School Board and the Support Staff Union for additional information.
Code : 88-8
Location : DISTRICT OFFICE
Grade : LABOR GRADE 5
DEPENDS ON EXPERIENCE: $21.26-$21.26
Salary : $21