Secretary to the Dean

Qualifications:

• High school diploma
• Must be well organized and able to work under pressure
• Must be able to work independently with no supervision and able to manage multiple priorities
• Must possess strong problem-solving skills
• Must be an excellent communicator, both oral and written
• Must be personable, punctual, and professional in actions and appearance
• Technology Skills Required: Google Workspace and Student Information System (PowerSchool)
• Must complete and clear all Indiana background check requirements for school personnel.
• Must complete and clear drug screen.

Duties:

• Serve as a first point of contact for all visitors and students in the dean’s office
• Engage with visitors and students in a professional, welcoming, and effective manner
• Support students in a calm, respectful, and professional manner while upholding school expectations
• Answer dean’s office phone calls
• Direct phone calls to appropriate staff members/departments
• Translate for Spanish-speaking guests
• Assist with translations (written and verbal) throughout the building
• Assist with daily operations and needs in the dean’s office
• Manage dean’s office operations, including student sign-in/out, communication with staff, scheduling, emails, and calls
• Maintain accurate student discipline records, behavior logs, and documentation in PowerSchool
• Prepare, distribute, and file discipline notices, letters, and reports
• Schedule student conferences, parent meetings relating to student services (discipline and attendance)
• Organize and maintain confidential student records in compliance with FERPA
• Coordinate and provide student passes for the dean’s office
• Assist with coordination of detentions, suspension, alternative placements, and restorative practices as directed
• Support attendance monitoring, documentation, and communication as assigned
• Assist with tracking consequences, interventions, and administrative follow-up
• Coordinate with dean, principals, counselors, teachers, social workers, and support staff regarding student services
• Assist with crisis situations by following school safety protocols and administrative direction
• Complete State Reporting Discipline Report (ISS/OSS) and other reports as assigned
• Other duties as assigned