What are the responsibilities and job description for the Processing Administrative Assistant position at Loffredo Fresh Foods?
Objective: Processing Administrative Assistant to support the daily operations of our processing department in a fast-paced food manufacturing environment. This role is essential for maintaining accurate records, facilitating communication between departments, and ensuring compliance with food safety and production standards.
Responsibilities:
- Assist employees with accurate and timely data entry at their workstations.
- Work closely with related departments to ensure item completion forms are submitted and processed correctly.
- Collect and record run rate and performance data from various workstations.
- Train line leads to proper documentation and handling of daily production paperwork.
- Ensure compliance with all company policies and industry-specific safety protocols.
- Maintain a clean, organized, and safe work environment always.
- Collaborate with logistics and warehouse teams to ensure correct handling, storage, and timely distribution of fresh food products.
- Maintain accurate records of supplier performance, product quality, and inventory levels to support reporting, audits, and continuous improvement initiatives.
- Support quality assurance efforts by helping track non-conformance reports and corrective actions.
- Assist with scheduling, tracking, and communicating production timelines and order status updates.
- Prepare reports and summaries for management based on production, quality, and efficiency metrics.
- Provide administrative support to the Production Manager and other departments as needed.
- Participate in process improvement initiatives to enhance productivity and reduce waste.
Qualifications:
· High school diploma or equivalent; associate’s or bachelor’s degree in Business Administration, Supply Chain, or a related field is a plus.
- 1–3 years of experience in a production, manufacturing, or administrative support role (preferably in a food or warehouse environment).
- Strong computer skills, including proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems such as Visual Produce or similar software is highly desirable.
- Excellent data entry and recordkeeping abilities, with strong attention to detail and accuracy.
- Effective communication skills – both verbal and written – for interacting with production teams, management, and other departments.
- Organizational and time management skills, with the ability to prioritize tasks in a fast-paced environment.
- Understanding of production workflows and documentation processes is preferred.
- Ability to always follow safety protocols and company policies.
- Comfortable working in a warehouse or production floor setting, and able to move between office and floor as needed.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Salary : $20 - $25