Payroll Specialist - Staff Accountant

Our urban oasis, situated at the corner of Hollywood and Highland, is your perfect base for moving and shaking, tinseltown-style. Loews Hollywood Hotel offers you movie-star magic and modern upscale amenities. Welcome to Style and Stature in the Hollywood Hills.

Purpose

The Payroll Specialist - Staff Accountant performs day to day accounting activities, reporting and issue resolution between hotel and third-party representatives. Reporting to the Assistant Director of Finance, this position is responsible for preparing, reconciling,and analyzing financial reports and transactions, as appropriate. This position ensures thatoperations comply with all internal control procedures. The position will partner with both the Human Resources and Finance Teams to ensure compliance with negotiated agreements.

Essential Functions and Responsibilities

• Perform ad hoc accounting activities in support of Operations and Finance team
• Audit, reconcile and process tips, service charges, union dues, benefits reports, hours worked and paid reports
• Review and validate payroll registers
• Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables
• Maintain files and distribute information to shared services and vendors
• Work with Finance, HR and hotel departments to ensure agreements with third parties are followed and executed
• Maintain records to comply with federal, state and local laws
• Obtain data and information necessary to assist in responding to inquiries
• Answer incoming phone calls, directs calls to appropriate department as necessary
• Assist in the completion of computerized receiving reports and transmission of receiving documentation to appropriate parties
• Assist in the performance of monthly, quarterly and annual reporting requirements
• Assist with preparing journal entries and month-end close
• Assist in the completion of special projects as assigned by Finance Management
• Regular attendance in conformance with standards
• May be required to work varying schedules to reflect business needs of the hotel
• Required to attend all training sessions and meetings
• Other duties as assigned

Supportive Functions and Responsibilities

• Notify appropriate individual promptly and fully of all problems and/or unusual matters of significance
• Attend all appropriate hotel meetings and training sessions
• Promote and apply teamwork skill at all times
• Maintain a courteous, friendly, and helpful attitude at all times when interacting with guests, management, and team members, ensuring a positive and professional environment
• Maintain cleanliness and excellent condition of equipment and work area
• Execute emergency procedures in accordance with hotel standards
• Comply with required safety regulations and procedures
• Comply with hotel standards, policies and rules
• Remain current with hotel information and changes
• Comply with hotel uniform and grooming standards
• Ability to make decisions on imperfect information
• Action-oriented mindset
• Decisiveness
• Other duties as assigned

Qualifications

• Excellent communication skills
• Ability to work in a team-oriented environment
• Ability to work independently in a time sensitive environment
• Ability to maintain confidentially is mandatory
• Ability to communicate clearly, timely, and accurately
• Ability to develop and maintain cooperative working relationships
• Strong computer skills and ability to learn new computer applications
• Proficient in Windows, Excel, and PowerPoint software applications
• Ability to work flexible schedule to include weekends and holidays (must be available to work on Sunday)

Education:

Associate degree or higher in Accounting, Finance, Hospitality or other business-related field of study required

Experience:

• Accounting experience required
• General knowledge of mathematics and accounting principles
• Bachelors in accounting preferred
• Hospitality Finance experience preferred
• Previous Payroll experience preferred
• Excel experience preferred.