Payroll Administrator

Join the powerhouse electrical distributor in the construction industry! At Loeb Electric, we’re more than just a distributor—we are the driving force that keeps innovation illuminated and businesses powered. We pride ourselves on being dedicated to our values:

• People: Encouraging the success of our people.
• Trust: Building relationships among ourselves, customers, vendors & other partners.
• Commitment: Continuously striving to deliver high-quality, measurable results.
• Innovation: Providing ideas & solutions for our customers.

The Payroll Administrator is responsible for the company’s payroll function ensuring timely and accurate processing, compliance to all state and federal regulations and maintenance of data integrity. This hands-on role is a key collaborator between both the Finance and HR teams to ensure a smooth payroll operation providing excellent customer service to all internal associates.

What you will be doing as a key player on our dynamic team:

• Responsible for end-to-end processing of bi-weekly payroll to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Proactively prepares and maintains accurate records and reports of payroll transactions including new hires, terminations, and changes to pay rates.
• Critically reviews and analyzes current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Facilitate partnership with ADP to optimize payroll processing and benefits enrollment workflows, and ensure tax compliance for improved operational efficiency and employee experience.
• Tracks 401(k) loan repayments and changes by employees; facilitate 401(k) Audit.
• Audits and reconciles data linkages between payroll and other third-party systems (401(k), benefits, etc.) Ensures the accurate display of data in these systems, recognizing data problems or inconsistencies by understanding HR system data feeds and how they work with other business systems.
• Proactive communication to address and respond to associate questions related to payroll with an expected high-level of helpful, efficient service.
• Ensures compliance with all applicable federal, state and local regulatory reporting requirements and guidelines, and compliance with all internal policies, procedures and internal controls.
• Facilitates the completion of internal and external payroll tax and accounting audits.
• Audits W-4s, payroll balance sheet accounts, YTD earnings; monitors PTO balances to ensure compliance with internal and external guidelines; responsible for all annual reporting including ACA.
• Completes  employment and wage verification requests as well as reconciles unemployment claims. 
• Maintains confidentiality of sensitive associate data; ensuring all payroll information, files and records are maintained in accordance with federal, state and local regulations.
• Partners with HR to implement new modules, workflows, and automation. 
• Maintains knowledge of existing and new payroll-related legislation, enforcing adherence to requirements and advising management on needed actions.
• Electronic file maintenance management oversight.

Experience:

• Minimum five years of payroll experience required.
• Extensive knowledge of ADP Workforce Now system.
• Proficient with MS Office, especially Excel.
• Strong knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes

Core Competencies:

• Excellent interpersonal (verbal and written) communicational skills to collaborate with internal teams and provide exceptional customer service with all external and internal partners
• Ability to learn quickly and work in a fast-paced team environment
• Self-starter with strong initiative to take ownership
• Excellent organizational skills, attention to detail, and multi-tasking skills
• Critical thinker with excellent decision-making, problem-solving, and analytical skills

Education:

• Bachelor’s degree in Accounting, Business Administration, Human Resources, related field or equivalent experience

Essential Job Functions:

• Lifting/Carrying: Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds.
• Sitting/Standing/Walking: Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.
• Reaching/Handling: Regular reaching, grasping, and handling of office materials; frequent use of hands and fingers for keyboarding, writing, filing, and operating office equipment.
• Vision: Specific vision abilities include close vision and the ability to adjust focus, necessary for reading documents, using a computer, and reviewing documents.
• Hearing/Speaking: Ability to communicate clearly and effectively in person, by phone, and in virtual/video meetings; ability to hear instructions and interact with team members and customers.
• Environmental Conditions: Work performed primarily in a professional office environment with minimal exposure to adverse conditions. May occasionally involve travel to other company sites, vendor locations, or offsite meetings.
• PPE Use: Generally not required; however, may occasionally be necessary depending on location (e.g., close toed shoes, high-visibility vest when visiting the warehouse).

EEO and Accommodations

Loeb Electric is an equal opportunity employer committed to fostering an inclusive, diverse, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Loeb Electric also considers qualified applicants with criminal histories in accordance with legal requirements. We welcome and encourage applications from individuals with disabilities. Reasonable accommodations are available throughout the selection process—please inform our Talent Acquisition team if you require accommodations during the interview process.