What are the responsibilities and job description for the Document Controls Administrator position at Lockwood, Andrews & Newnam, Inc. (LAN)?

Job Type

Full-time

Description

Working under local guidance from the Program Manager and Project Managers, perform the following tasks:

Maintain Project Controls Software
File advertisements and solicitations
Record bid tabulations, scoring and other selection activities
Log and organize project transactions such as, addenda, submittals, change proposals, supplemental instructions, etc.
Prepare and distribute, based on Project Manager and Inspector input, daily site observation reports
Prepare and maintain Project Management Plan, including description of the means for handling all documentation
Record project meetings, create meeting minutes and distribute
Update project schedule completion status based on input from Project Managers
Assist with general office administration duties (supplies, equipment, postings, etc.)
Assist the Program Manager and Project Managers with the production of and regular distribution of: Master Project Budget, Master Project Schedule, Updates to the Project Management Plan, Meeting agendas, Action Logs, Close-out document checklist, Weekly status report, etc.
Enter changes to cost tracking to reflect approved changes from Project Manager
Record contracts, purchase orders and changes to the Project Controls Software
Ensure Operations and Maintenance manuals are filed
Enter punch list items into project controls software

Requirements

Strong knowledge of Program Management software programs (Prolog, ProjectMates, Procore, Oracle Primavera Contract Manager)
Strong keyboarding skills
Excellent listening skills, patience, maturity
Familiarity with all Microsoft Office applications with excellent understanding of Outlook, Power Point, Word and Excel
Capable of shifting priorities and reacting to changing demands
Building construction project experience

Preferred Qualifications

Experience with Microsoft Project
Expert level understanding of Microsoft Excel
Knowledge of construction terms, phases and key processes

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, status, or local laws and to prohibit discrimination and harassment based on any of these factors. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at 713-266-6900 or by email using peopleoperations@leoadaly.com . For more information about your rights under the law, see: Know Your Rights

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Document Controls Administrator

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