What are the responsibilities and job description for the Office Administrator position at Lockton?
Your Responsibilities
Description:
Qualifications:
Description:
- Prepares a variety of correspondence, reports, and other forms of documentation
- Provides assistance in copying, sorting, binding, distribution and/or mailing of materials
- Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required
- Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting
- Arranges meeting rooms, hospitality items, and technology as needed
- Attends meetings, takes meeting notes and distributes notes
- Makes travel arrangements, itineraries, and travel credits
- Creates and maintains files of correspondences, records, and other materials
- Accurately creates expense reports, ensuring that payments are made in a timely manner
- Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation
- Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource
- Interacts with internal and external Clients, exemplifying genuine hospitality and service
- Performs other responsibilities and duties as needed
Qualifications:
- Bachelor’s Degree in Business Administration or related field and/or years of experience equivalent
- Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
- Strong verbal and interpersonal communication skills required
- Understands industry trends and governmental regulations
- Ability to complete continuing education requirements as needed
- Ability to attend company, department, and team meetings as required, including industry training sessions
- Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information
- Ability to efficiently organize work and manage time in order to meet deadlines
- Ability to travel by automobile and aircraft
- Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine
- Ability to work on a computer for a prolonged amount of time
- Ability to work outside of normal business hours as needed
- Legally able to work in the United States