Staff Accountant

Job description:

Pay: $62,000–$70,000 per year, based on experience

Schedule: Monday–Friday

Status: Full-Time, Exempt

Location: Geneva, NY | Hyrbrid

Position Summary

Lochland, Inc. is seeking an experienced Staff Accountant to oversee the organization’s day-to-day accounting operations and support the financial integrity of our programs and services.

This newly created in-house position will be responsible for general ledger accounting, month-end close, Medicaid revenue reconciliation, grant and restricted-fund accounting, payroll support, cash management, audit preparation, and regulatory financial reporting.

The Staff Accountant reports directly to the Chief Executive Officer, works closely with a fractional CFO who provides technical review and guidance, and supervises a part-time Bookkeeper.

The ideal candidate is an experienced accounting professional with a strong understanding of full-cycle accounting and experience working with Medicaid or Medicaid waiver-funded services. This is an excellent opportunity for someone who enjoys working independently, improving processes, and building strong financial systems within a mission-driven organization.

Essential Duties & Responsibilities

• General Ledger & Month-End Close
• Maintain the general ledger, chart of accounts, and fund/program coding across organizational programs.
• Complete month-end and year-end close according to established timelines.
• Prepare journal entries, accruals, prepaid schedules, and depreciation schedules.
• Reconcile bank, investment, credit card, and balance sheet accounts monthly.
• Prepare monthly financial statements and program-level financial reports for review by the CEO and fractional CFO.

Medicaid Revenue & Reconciliation

• Record and reconcile Medicaid/eMedNY remittances against services billed.
• Track denials, adjustments, aged receivables, recoupments, and back-billing.
• Partner with billing specialists and program leadership to support accurate and timely Medicaid billing.
• Maintain supporting documentation related to OMIG and OPWDD payment adjustments.
• Track resident personal allowance and room-and-board accounts in accordance with applicable OPWDD requirements.

Grant & Restricted-Fund Accounting

• Track grant awards, restricted funds, and matching requirements by funder and project.
• Prepare expense reports, reimbursement requests, and supporting financial documentation.
• Collaborate with organizational leadership to ensure grant-related expenses are accurately coded and reported.

Accounts Payable, Payroll Support & Cash Management

• Oversee accounts payable and vendor setup activities performed by the Bookkeeper using Bill.com.
• Review approval workflows, account coding, QuickBooks synchronization, and 1099 reporting.
• Review payroll journal entries and reconcile payroll, benefits, and tax liabilities in partnership with Human Resources and the payroll provider.
• Prepare weekly cash position reports and 13-week cash flow forecasts.

Budget, Audit & Regulatory Reporting

• Support the annual budgeting process and monthly budget-to-actual variance reporting.
• Prepare schedules and workpapers for the annual independent audit and Form 990.
• Prepare the annual OPWDD Consolidated Fiscal Report (CFR) with fractional CFO oversight.
• Support financial reporting for the Board Finance Committee.

Accounting Operations & Internal Controls

• Lead the transition of accounting functions from an outsourced finance provider to an internal finance function.
• Develop, document, and maintain accounting procedures and internal controls.
• Support appropriate segregation of duties and strong financial controls.
• Supervise, train, and review the work of the part-time Bookkeeper.
• Identify opportunities to improve the efficiency, accuracy, and consistency of accounting processes.
• Perform additional related duties as assigned.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of five (5) years of progressive, full-cycle accounting experience, including month-end close and account reconciliations.
• Minimum of two (2) years of accounting experience involving Medicaid or Medicaid waiver-funded services, such as OPWDD, OMH, NHTD/TBI waiver programs, or similar services.
• Experience with Medicaid revenue reconciliation, remittance tracking, denials, adjustments, or recoupments.
• Working knowledge of GAAP and accrual accounting.
• Proficiency with QuickBooks and Bill.com.
• Advanced Microsoft Excel skills.
• Strong attention to detail and commitment to financial accuracy.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to handle confidential financial and organizational information with sound professional judgment.
• Ability to successfully complete all required OPWDD pre-employment background screenings.

Preferred Qualifications

• Experience with nonprofit fund accounting, including restricted funds and grant accounting.
• Direct experience with OPWDD programs and eMedNY remittances.
• Experience preparing or supporting the New York State Consolidated Fiscal Report (CFR).
• Experience supporting annual financial audits.
• Familiarity with OMIG audit and compliance requirements.
• Previous experience supervising or training accounting staff.
• CPA license or progress toward CPA licensure.

Core Competencies

Successful candidates will demonstrate:

• Financial Accuracy & Attention to Detail – Produces accurate financial records, identifies discrepancies, and maintains strong documentation standards.
• Analytical Thinking – Analyzes financial information, reconciles complex transactions, and identifies trends or inconsistencies.
• Organization & Time Management – Effectively manages competing priorities, reporting deadlines, month-end close, audits, and regulatory requirements.
• Integrity & Confidentiality – Handles sensitive financial and organizational information with discretion and sound professional judgment.
• Accountability – Takes ownership of responsibilities and consistently follows through on commitments.
• Communication – Communicates financial information clearly and professionally with leadership and colleagues.
• Collaboration – Works effectively with Human Resources, program leadership, billing staff, executive leadership, and external financial partners.
• Process Improvement – Identifies opportunities to strengthen financial processes, documentation, controls, and operational efficiency.
• Independence & Initiative – Works effectively with limited day-to-day supervision while knowing when to seek additional guidance.

Knowledge, Skills & Abilities

Successful Staff Accountants are:

• Highly organized and detail-oriented.
• Strong analytical and problem-solving professionals.
• Comfortable managing full-cycle accounting responsibilities independently.
• Skilled in financial reconciliation and identifying discrepancies.
• Proficient with accounting systems and Microsoft Excel.
• Comfortable working within a regulated environment.
• Able to communicate effectively with both financial and non-financial colleagues.
• Capable of developing and documenting accounting processes and internal controls.
• Adaptable and solutions-oriented.
• Committed to supporting Lochland’s mission and the individuals we serve.

Working Conditions

• Hybrid – Combination of on-site work at Lochland’s Geneva, NY campus and remote work, based on organizational needs and job responsibilities.
• Regular Monday–Friday schedule.
• Additional hours may occasionally be necessary during month-end, year-end, audit, budget, or CFR deadlines.
• Regular interaction with executive leadership, Human Resources, program leadership, external financial partners, auditors, and other organizational stakeholders.

Why Join Lochland?

• Make a meaningful impact by supporting the financial strength of programs serving individuals with intellectual and developmental disabilities.
• Work directly with executive leadership and play an important role in organizational decision-making.
• Take ownership of a newly created in-house accounting position and help shape Lochland’s financial processes and systems.
• Collaborate with an experienced fractional CFO for technical support and guidance.
• Monday–Friday schedule supporting work-life balance.
• Competitive salary of $62,000–$70,000 per year, based on experience.
• Comprehensive benefits package for eligible employees.
• Professional development opportunities.
• Collaborative leadership team and supportive work environment.
• Join a mission-driven organization that has served the Finger Lakes community for more than 120 years.

About Lochland

Lochland, Inc. is an OPWDD-certified nonprofit organization serving adults with intellectual and developmental disabilities through residential, day habilitation, and community habilitation services in Geneva, New York.

Our mission is reflected in everything we do: Creating Opportunities. Celebrating Abilities. Encouraging Success.

Lochland, Inc. is an Equal Opportunity Employer.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance
• Work from home