Office Administrative Assistant

We are seeking a highly organized, proactive, and service-oriented Office Administrative Assistant to join our team. The ideal candidate thrives in a fast-paced environment, follows instructions accurately, takes initiative, and can work independently with minimal supervision. This role requires excellent organizational skills, strong communication abilities, and a genuine passion for serving others—especially seniors within our community.

Key Responsibilities

• Manage and maintain calendars, appointments, meetings, and scheduling activities.
• Organize, update, and maintain both electronic and physical filing systems to ensure records are accurate and easily accessible.
• Answer and manage incoming phone calls, text messages, and emails in a professional, timely, and courteous manner.
• Conduct outbound phone outreach to clients, community members, partners, and prospective participants as needed.
• Provide information, address inquiries, follow up on requests, and ensure excellent customer service at all times.
• Assist clients, visitors, and community members with warmth, respect, and professionalism.
• Follow instructions carefully and execute tasks efficiently and accurately.
• Take initiative in identifying and resolving administrative issues before they escalate.
• Handle confidential information with discretion and integrity.
• Coordinate office operations and provide administrative support to leadership and team members.
• Prepare correspondence, reports, forms, and other office documents as needed.
• Monitor office supplies and assist with maintaining an organized and efficient work environment.
• Support programs and activities that benefit seniors and the local community.

Qualifications and Skills

• Previous experience in an administrative, office support, or customer service role preferred.
• Excellent calendar management and organizational skills.
• Experience managing both digital and hard-copy filing systems.
• Strong ability to follow instructions thoroughly and accurately.
• Self-motivated, proactive, and able to work independently without constant supervision.
• Demonstrates sound judgment and the ability to make appropriate decisions when needed.
• Willingness to take on new challenges and adapt to changing priorities.
• Outstanding telephone etiquette and excellent verbal and written communication skills.
• Comfortable handling high volumes of calls, texts, emails, and outreach activities with professionalism and efficiency.
• Exceptional customer service orientation with a positive, professional attitude.
• Proficient in Microsoft Office and other common office technologies.
• Strong attention to detail and effective time-management skills.

Personal Attributes

We are looking for someone who:

• Has a pleasing and professional personality.
• Is dedicated, dependable, and passionate about their work.
• Has a genuine heart for serving people, especially seniors in the community.
• Is compassionate, patient, and respectful in all interactions.
• Takes ownership of responsibilities and consistently follows through on commitments.
• Works well as part of a team while also being confident working independently.
• Brings enthusiasm, initiative, and a positive outlook to the workplace.
• Is resourceful, embraces challenges, and seeks solutions rather than waiting for direction.
• Requires minimal supervision and can effectively prioritize responsibilities.

Why Join Us?

This is an opportunity to make a meaningful difference in the lives of seniors and members of our community. If you enjoy creating order and efficiency, building relationships, and providing compassionate service while working in a supportive environment, we would love to hear from you.

Pay: $15.00 per hour

Benefits:

• Flexible schedule

Experience:

• office admin: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Macon, NC 27551 (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person

Salary : $15