Lead Secretary

LMR Technical Group (LMR) is seeking a Lead Secretary to join our team.

Location: Keyport, WA

Job Description:

Reporting to the Program Manager, the Lead Secretary provides administrative support to a Navy client, independently performing recurring office functions including managing communications, calendars, reports, correspondence, records, and supply requests, while ensuring accuracy and adherence to Navy guidelines using Microsoft Office tools. 

Duties and Responsibilities:

• Lead responsibilities: manage workload for Secretary I–III functions, provide training, obtain system access for staff, set job expectations, assign workload, and provide coaching and mentoring.
• Perform recurring office procedures independently, selecting the correct guidelines or references for each task.
• Receive instructions for new assignments and check completed work for accuracy.
• Respond to routine telephone requests and refer calls and visitors to the appropriate staff.
• Control mail and ensure timely staff responses; send form letters as needed.
• Manage calendars, schedule meetings, and arrange meeting rooms.
• Review materials prepared for government approval for typographical accuracy and proper formatting.
• Maintain recurring internal reports, including time and leave records, equipment listings, correspondence controls, and training plans.
• Requisition supplies, printing, maintenance, or other services.
• Use Microsoft Office tools (Excel, Access, PowerPoint, Visio, Word, Outlook, SharePoint, Teams) to support office tasks.
• Prepare correspondence following the Navy Correspondence Manual and local directives.
• Take and transcribe dictation, and establish and maintain office files.
• Screen incoming correspondence and respond to routine requests for office procedure information.
• Arrange conferences and meetings, assemble background materials, and attend meetings to record proceedings when needed.
• Review correspondence for consistency with Navy guidance and ensure required clearances are obtained.
• Collect information from files or staff for routine inquiries and periodic reports; escalate non-routine requests to contractor lead.
• Mentor and assist junior team members on office procedures, workflows, and expectations.
• Use greater judgment and initiative in non-routine situations, interpreting and adapting guidelines, policies, and practices.
• Prepare materials needed by the Government for conferences, correspondence, and meetings.
• Prepare special reports, summaries, or responses to inquiries using information from multiple sources.
• Advise junior staff on new procedures and support information requests for periodic or special reports.
• Bid and proposal support if requested.
• Other related duties as assigned.

Required Qualifications:

• Current (or ability to obtain and maintain) Secret security clearance (T3 background investigation). Please visit the following link for more information: https://www.dcsa.mil/Personnel-Security/Background-Investigations-for-Applicants/Investigations-Clearance-Process/
  
• HS Diploma / GED required.
• At least three (3) years of experience providing administrative and clerical support in an office environment.
• Prior experience supervising professionals in an administrative environment is required.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Preferred Qualifications:

• Current, active Secret security clearance.

Physical Requirements: 

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking. 

Benefits Include:

• Medical, Dental, and Vision Insurance
• Life, AD&D, and Short-Term Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Continuing Education Reimbursement Program

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About LMR:

LMR is a service-disabled veteran-owned small business that supports technology development and provides comprehensive joint warfighter training by leveraging the skills, experience, and knowledge of its personnel.

LMR Technical Group is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

If you are a qualified applicant with a disability in need of an accommodation to complete the application process, please contact us at hr@lmrtec.com. EOE Disability/Veteran.

EEOC Know Your Rights

E-Verify Participation Poster

Right to Work Poster

Employee Polygraph Protection Act Poster

FMLA Poster