Business Unit Coordinator

Administrative Assistant/Business Unit Coordinator – Marketing & Communications

About Us: Recognized as the trusted source for industry knowledge, LIMRA AND LOMA provides research, training, development, and networking solutions to financial services companies. In a rapidly changing marketplace, companies rely on us for our industry insight, practical solutions, and unwavering commitment to their success.

Why Join Us: Leading life insurance and financial services organizations around the world rely on our membership to make bottom-line decisions with greater confidence. They turn to us for:

• Research: Catalysts for new ideas, industry benchmarking, and strategic planning.
• Learning & Development: Programs to assess, train, and increase productivity, and develop future corporate leaders.
• Networking: Connections with industry leaders and peers through study groups, committees, and conferences.

The Opportunity: We are looking for an experienced Administrative Assistant/Business Unit Coordinator who is a self-starter, has strong organizational skills, and will provide overall administrative support for the Marketing & Communications team. The focus is on coordination for the leadership team and project coordination support.

We offer a Work for Your Day flexible hybrid schedule and a full benefits package that begins on day one!

Location: Windsor, CT

What You'll Do:

• Manage the day-to-day administrative affairs for Chief Marketing Officer (CMO) including calendar management
• Reviews, proofreads, and formats all correspondence prepared to ensure accuracy and completeness, etc.
• Organize and coordinate in-person and virtual meetings; provide on-site support in the Windsor, CT office for in-person meetings
• Makes and reviews all travel arrangements; prepares the itinerary, confirms lodging and transportation, and processes travel reconciliation
• Manages responsibilities for the CMO Committee related to following guidelines of member collaboration groups
• Support Marketing & Communications with assigned project-based work which may include project coordination, follow-up and tracking
• Drafts and modifies a variety of documents including monthly and quarterly leadership presentations and Board presentations
• Gather information related to key performance indicators (KPIs) to assist with tracking operational performance and identify areas for optimization
• Responds promptly to customers / members, using knowledge and division resources as needed to answer questions / requests promptly
• Responds to and handles confidential and sensitive information with poise, tact, and diplomacy
• Supports staff by assisting with various project-related ad hoc support tasks
• Provides training on company systems to staff as needed

What You'll Bring

• Experience supporting leaders, preferably in a Marketing or Communications setting
• Experience coordinating and planning meetings (virtual and in-person)
• Experience making travel arrangements and processing expense reports

What Do You Need to Succeed?

• Demonstrated interpersonal and team building skills among all organizational levels
• Demonstrated fluency on Microsoft Word, Outlook, Excel and PowerPoint
• Demonstrated communication and writing skills
• Demonstrated ability to work in an organized manner and manage time efficiently and effectively in a fast-paced environment
• Demonstrated ability to maintain confidentiality
• Demonstrated experience providing administrative support and coordination for departmental projects using strong organizational and follow-through skills
• Ability to maintain high level of accuracy and attention to details
• Ability to multi-task and adapt to changing priorities and duties
• Ability to exercise initiative and knowledge to reply to division inquires/requests
• Experience with Concur, UKG human, SalesForce and SharePoint a plus

Inclusion-Focused, Values-Driven

LIMRA and LOMA are committed to fostering an inclusive workplace where individuals feel valued and empowered to contribute. We welcome people with unique perspectives and backgrounds, recognizing that a wide range of experiences strengthens our ability to help members navigate with confidence.

Join Us: If you are someone who values collaboration, continuous learning, and making meaningful contributions, we encourage you to apply and explore this opportunity at LIMRA AND LOMA.

LIMRA and LOMA are committed to fostering an inclusive workplace where individuals feel valued and empowered to contribute. We welcome people with unique perspectives and backgrounds, recognizing that a wide range of experiences strengthens our ability to help members navigate with confidence.

We are an Equal Opportunity employer and do not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law.

This Employer Participates in E-Verify. See the E-Verify notices.

Este Empleador Participa en E-Verify. Ver el E-Verify avisos.