What are the responsibilities and job description for the Accounting Assistant position at LK McLean Associates?
Who We Are
LK McLean Associates Engineering & Surveying DPC is an established and dynamic 100 person engineering firm specializing in providing exceptional engineering and surveying services. We pride ourselves on our collaborative culture, client-focused solutions, and professional growth opportunities. As we continue to grow, we are seeking an organized and detail-oriented Accounting Assistant to support our Director of Finance and HR.
Who You Are
We are seeking a detail-oriented and motivated accounting professional to join our growing team. This role will work closely with the Director of Finance and HR and be cross-trained in all core accounting functions, including accounts payable, accounts receivable, project accounting support, and timesheet review. The position will play a key role in maintaining accurate financial records, supporting monthly close, and ensuring the smooth operation of the accounting department.
This is an excellent opportunity for an accounting professional looking to expand their skills and gain exposure to the full accounting cycle within a professional services environment.
The Accounting Assistant will be responsible for the following focus areas:
What You'll Do
Accounts Payable
- Daily invoice intake, processing, and recording of cash transactions
- Weekly payment runs in a timely and accurate manner
- Identifying opportunities to improve A/P workflows and efficiencies
- Perform monthly account analyses and reconciliations, including credit card reconciliations
- Prepare monthly adjusting journal entries, as needed
Expense Reports & Timesheet Management
- Review and process employee expense reports on a bi-weekly basis
- Ensure accuracy and proper general ledger (GL) coding
- Post weekly timesheets and review for completeness and accuracy
- Send weekly reminders to staff for timesheet submissions
- Monthly project expenses reviews
- Coordinate with Project Managers to ensure timely and accurate expense reporting.
- Continue to develop and improve the Expense Report processes
Accounts Receivable / Project Costing
- Work closely in conjunction with the Billing Clerk and Director of Finance & HR to execute Accounts Receivable and Project Costing tasks
- Maintain project billing data, including contract values and amendments
- Draft client invoices, including compiling and attaching required backup documentation
- Follow up with consultants on missing invoices or required documentation
- Process and apply cash receipts
- Monitor AR aging and support collections follow-up
- Respond to client billing inquiries and coordinate issue resolution
Additional Support
- Assist with month-end close processes
- Support during year-end audit and any other statutory audits.
- Support payroll preparation and review as needed
What You Bring
- Proficient in MS Office Suite, and Adobe Acrobat
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- High level of attention to detail and accuracy
- Professional demeanor, ability to handle confidential and sensitive information
- Experience in a professional services organization (preferred)
- Experience with Deltek Vantagepoint software (preferred)
Education and Experience:
- Bachelors' degree in Accounting, Finance or Business Administration preferred
- 2 years’ experience in a role of similar capacity
What We Offer
At LK McLean Associates, we believe in supporting our employees' professional development and growth. This role provides an opportunity to gain experience in both accounting and HR within a respected engineering firm. You’ll work closely with a supportive and experienced Corporate Controller and be part of a company that values its team members and fosters a positive work environment.
Growth Opportunity
This role offers significant opportunity for professional development and expanded responsibility over time, including deeper involvement in financial reporting, project accounting, and operational support.
Salary Range: $75,000 - $90,000 per year
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Salary : $75,000 - $90,000