Special Projects Coordinator

What Lja Has To Offer

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

What Makes Lja Different

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact
  
  

POSITION OVERVIEW: As a Special Projects Coordinator at LJA Facilities, you will be responsible for supporting the successful execution of cross-functional initiatives by assisting with project planning, documentation, communication, and logistics. This role collaborates closely with the Special Projects Manager and departments such as Facilities, Reprographics, Fleet, Projects, and IT to ensure tasks are completed on schedule and to quality standards. The role includes both administrative and hands-on responsibilities, including traveling to office sites, setting up and conducting Matterport virtual walkthroughs, and performing physical inventories of office equipment and assets.

A TYPICAL DAY MIGHT INCLUDE:

• Coordinating and executing Office Matterport virtual walkthrough
• Upgrading printers and deployments
• Tracking inventory and field verification
• Implementing telematics and software
• Supporting M&A integrations
• Updating Intranet and travel system
• Company-wide access control rollouts
  
  

Job Responsibilities

• Assisting in developing and maintaining project plans, schedules, and status reports
• Coordinating project timelines and deadlines across multiple departments
• Monitoring task completion, updating checklists, and flagging risks or delays for resolution
• Preparing meeting agendas, taking detailed notes, and tracking follow-up items
• Organizing and maintaining project files, documentation, and training materials
• Drafting communications, user guides, and team updates to support implementation
• Traveling to office locations to support physical inventory activities and verify assets
• Conducting Matterport scans and uploading virtual walkthroughs for company records
• Coordinating equipment transport, site setup, and hardware placement
• Support site-based rollout of new equipment and systems
• Serving as a liaison to internal stakeholders, ensuring project details are clearly communicated
• Responding to inquiries and providing updates to team members and managers
• Assisting in coordinating with external vendors as needed.
• Helping develop process documentation and training tools.
• Identifying and sharing process improvement opportunities with the project team.
• Assist in data gathering, reporting, and performance metrics for project outcomes.
• Performing other job-related duties as assigned or required.
• To be successful in this position, the candidates should be:
• Detail-oriented with strong organizational and multitasking skills
• Clear and professional in written and verbal communication
• Capable of lifting, setting up, and transporting light to moderate office equipment and devices
• Comfortable with frequent hands-on work in office and site environments
  

EDUCATION/LICENSE/CERTIFICATIONS:

• Associate degree or higher in Business Administration, Project Management, or a related field
  
  

REQUIRED QUALIFICATIONS:

• 1 years of experience in project coordination, field operations, or administrative roles involving hands-on support and cross-functional collaboration
• Experience using Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Willing to travel regularly to support project activities and site coordination
• Ability to adapt to evolving priorities and support fast-paced project execution
• Detail-oriented with strong organizational and multitasking skills
• Clear and professional in written and verbal communication
• Capable of lifting, setting up, and transporting light to moderate office equipment and devices
• Comfortable with frequent hands-on work in office and site environments
  
  

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience using project management tools such as Monday.com or equivalent
• Capability of operating scanning equipment and mobile applications for asset tracking and Matterport scans
  
  

LEVEL UP WITH LJA

At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000 employee-owners (and growing), we’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.
  
  

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.