Admin Assistant II - PLA

Title: Admin II

Division: Land Development

Pharis Design, an LJA company, recognizes that our success depends on the quality of the people that we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, LJA promotes an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

Summary: Administrative support for day-to-day activities of the various workgroups.

General Responsibilities:

• Assists with project and department administration and coordination as required
• Prepares letters, memos, reports, proposals, contracts, forms and other business correspondence
• Edits documents (e.g., letters, reports, etc.) prior to client submittal.  Files correspondence and other documents
• Interfaces with accounting to open new jobs and ensure proper billing
• Assists in scheduling and confirming meetings.  Makes travel, conference and seminar arrangements
• Assists Vice Presidents with project opening forms and miscellaneous tasks
• Assists with credit card reconciliation
• Assists with handling miscellaneous request, office building issues, and coordination of office events
• Assists as backup for ordering routine supplies for office supplies
• Assist with scheduling conference rooms for meetings and setup of beverages and food
• Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings
• Assists with troubleshooting issues with printers and plotters prior to service call
• Handles administrative and reception tasks as and when required
• Uses greater judgment and initiative to determine the approach or action to take in non-routine situations.
• Interprets and adapts guidelines, including unwritten policies, precedents, and practices.
• Maintain confidentiality in all situations.

Required Education/Licenses:

• Associates Degree preferred or experience in industry

Required Experience:

• 2 years of experience
• Strong Excel, Word, Outlook, Adobe Suite (including InDesign) and PowerPoint knowledge
• Must be dependable and possess sense of urgency
• Previous experience in design consulting firm, with graphic skills is strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines