Safety & Compliance Administrator (Rochester, NY)

AAC Contracting, LLC, established in 1983 is a women-owned, nationally recognized environmental remediation company and is recognized as the largest privately owned abatement firm in New York State. We specialize in environmental remediation (asbestos, lead, mold, PCBs, and more) and demolition. By working with us, you’ll become part of a collaborative team that values your contributions and craftsmanship while providing opportunities for growth and development. AAC was recently recognized by the D&C as one of Rochester’s Top Workplaces and for 18 consecutive years has been on ENR magazines list for largest abatement firms in the United States. AAC is headquartered in Rochester NY and has offices in Central NY and the North Country.

Position Summary:
The Safety and Compliance Administrator is a highly organized, analytical member of the Safety & Compliance team, playing a key role in maintaining AAC’s regulatory compliance and safety training programs. Reporting to the Director of Safety and Compliance, this full-time position oversees company-wide safety training administration, updates policies to reflect regulatory changes (OSHA, EPA, NYS DOL), and manages all regulatory filings, licensing, and certification records. The role also maintains the Safety & Compliance software, prepares compliance reports, and serves as the primary administrative support for field personnel to ensure consistent adherence to safety & compliance standards.

Compensation:

• $25.00-$30.00 per hour based on experience

Key Responsibilities:

Compliance, Administration & Reporting

• Prepare, submit, track, and maintain all regulatory and site safety documentation, including NYS DOL notifications, EPA notifications, company licensing, certifications, and waste management records.
• Verify completeness and accuracy of job files and required site safety documentation; assist with compliance closeout.
• Maintain OSHA records, site postings, and update company forms.
• Maintain EHS Management Information Systems, ensuring data integrity, accessibility, and accurate reporting.
• Compile compliance reports, metrics, analyses, and supporting documentation for internal and external stakeholders.

Policy & Training Administration

• Administer safety training programs, including scheduling, registration, recordkeeping, and curriculum tracking.
• Analyze training data and feedback to support mandatory training schedules and program development.
• Coordinate with subject matter experts to develop training content and update safety and compliance policies in response to regulatory changes.

Communication & Field Support

• Provide administrative safety and compliance support to field personnel.
• Read and prepare feedback to the field.
• Draft, format, and distribute safety communications, meeting minutes, and committee documentation.
• Maintain incident reports, inspection records, training certifications, and OSHA logs.

Qualifications:

• Previous experience in a highly organized administrative or compliance support role.
• Experience supporting construction programs such as abatement and/or demolition.
• Exceptional organizational, administrative, and written communication skills.
• Strong ability to follow direction, execute with precision, and maintain strict regulatory compliance.
• Proficiency in Microsoft Office, including Excel and reporting; experience with databases or management information systems (e.g., LMS/ERP).
• Clear and effective communicator with both management and field staff
• Associate or bachelor’s degree in business administration, EHS, or a related field.
• OSHA 10/30 or comparable construction safety training.
• Working knowledge of NYS DOL Part 56 (Asbestos) compliance and notifications.
• Bilingual in English and Spanish (written and verbal) strongly preferred.
• Experience with training software and/or safety management databases.

Benefits & Incentives:

• Paid time off
• Sick time
• 6 paid company holidays
• Health, Dental & Vision plan options
• Employee Assistance Program (EAP)
• 401(k) plan
• Professional development
• Short- & Long-term disability
• Life insurance
• Company/Team events

This is a full time position