AP Expense Specialist - $24 - $28 an hour

Position: AP Expense Specialist

Location: Santa Ana, CA

Schedule: Full-Time | On-Site

Compensation: $24 - $28 (DOE)

A growing and fast-paced electrical distribution company is seeking a detail-oriented and organized AP Expense Specialist to join our Finance & Accounting team at our Corporate office.

This position plays a critical role in ensuring timely and accurate invoice processing, vendor communication, expense auditing, and accounts payable support across multiple branch locations. If you thrive in a high-volume environment, enjoy problem-solving, and take pride in accuracy and organization, we’d love to connect.

What You’ll Do

• Process and validate invoices accurately and efficiently to support month-end close activities

• Review invoice descriptions and assign proper general ledger coding

• Resolve invoice discrepancies and vendor issues in a timely manner

• Handle accounts payable responsibilities for 20 branch locations

• Maintain vendor relationships and verify vendor documentation including W-9s and remit information

• Coordinate routine vendor payment processing and check runs

• Audit and process employee expense reports

• Review and reconcile vendor statements and payment histories

• Manage AP records and invoice processing for temporary labor agencies

• Communicate with vendors and internal departments regarding payment status inquiries

• Support the Finance & Accounting team with administrative and ad hoc projects as needed

What We’re Looking For

✔ 1–2 years of accounting or accounts payable experience preferred

✔ AA or BS degree in Accounting or Business preferred

✔ General understanding of accounting principles

✔ Intermediate Microsoft Office experience

✔ Strong data entry and organizational skills

✔ High attention to detail and accuracy

✔ Excellent communication and problem-solving abilities

✔ Ability to prioritize and manage multiple tasks in a deadline-driven environment

✔ Team-oriented mindset with a strong sense of accountability

Why Join?

🔹 Stable and growing organization

🔹 Collaborative team-oriented culture

🔹 Opportunity to grow within Finance & Accounting

🔹 Fast-paced environment with operational visibility

🔹 Competitive compensation and long-term career opportunity

If you’re looking for an opportunity where your attention to detail and organizational skills can make a direct operational impact, we’d love to hear from you.