Executive Administrative Assistant

Executive Administrative Assistant/Operations Coordinator/Strategic Implementation Specialist

Are you the kind of person who walks into a chaotic situation and immediately starts building order? Do you love being the one who keeps everything running — and gets a little too excited about finding a smarter, faster, better way to do it? And when you're not heads-down on systems and logistics, are you genuinely energized by people — building relationships, making clients feel taken care of, and leaving everyone you work with better than you found them?

If that's you — we've been looking for you.

The Live Well Home Group is a people-first real estate team based in the South Sound region of Washington State. We're growing — and we need a sharp, motivated, detail-obsessed right hand to help us operate at the next level. This role starts part-time with a genuine, intentional path to full-time as we grow together.

What You’ll Do

Your official title? Strategic Implementation Specialist. Your real job? Take what we hand you and make it better.

• Own daily operations and client care

  • Keep the team running smoothly and the client experience exceptional

  • Be the glue that holds it all together — from inbox management to field support

• Support transactions and contracts

  • Assist with CMAs, contracts, scheduling, and transaction coordination

  • Keep deals on track so nothing falls through the cracks

• Manage communication like a pro

  • Handle team leader inboxes, calls, and follow-ups

  • Make sure no lead, client, or opportunity gets missed

• Drive marketing and visibility

  • Coordinate listings, social media, and marketing campaigns

  • Help us show up consistently and professionally online and off

• Be client-facing when it counts

  • Show homes, host open houses, and run errands that keep clients happy

  • Represent the Live Well brand with warmth and professionalism

• Lead continuous improvement

  • Identify what's slowing us down and fix it

  • Research and implement new tools and technology

  • Build better systems, workflows, and efficiencies across the board

What We’re Looking For

• Licensed real estate agent — or genuinely willing to get licensed

• Highly organized, detail-oriented, and creative

• Proven track record of exceptional client service (great reviews are a plus)

• Motivated to spot inefficiencies and actually fix them

• Strong communicator who can juggle multiple priorities without dropping the ball

• Comfortable with MLS, CRM platforms, and digital tools — or quick to learn them

• Lives in Thurston or Pierce County