What are the responsibilities and job description for the Library Manager I position at Live Oak Public Libraries?
JOB DESCRIPTION
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were actually written out in this job description.
Library Manager
Department: As Assigned
FLSA Status: Exempt
JOB SUMMARY
The Library Manager provides supervisory and administrative work, including servicing the public and overseeing the day-to-day operation of a small to medium sized branch within the Live Oak Public Libraries system. This position manages a small staff and oversees building resources to achieve stated library goals and objectives for a specified library location.
An employee assigned to this classification, under supervision, performs library work at a small to medium sized branch library; supervises the work of library support staff; may participate on system-wide committees; performs related duties as assigned.
The Library Manager handles a wide variety of operational details and aligns branch initiatives with LOPL strategic plans.
ESSENTIAL JOB FUNCTIONS
Leads employees at a specified library in the effective management of day-to-day operations. Delegates tasks, fields questions and complaints, and gathers data to prepare supporting communications and reports. Serves as the location's primary contact with other Library departments.
With oversight from The Director of Public Services, develops, coaches, and trains a small library staff. Sets individual performance measurements for staff and holds them accountable. Responsibilities include managing, branch-level orienting and evaluating.
Plans and implements adult and youth programming activities for specified branch location with minimal oversight from administrative staff.
Participates in outreach initiatives within the local community.
May participate on system-wide committees to assist in development and function of policies and procedures on regional level.
Communicates system-wide initiatives to staff and customers. With oversight from The Director of Public Services, it coordinates objectives at the individual library level.
Communicates branch needs for resources and personnel required to meet established goals and objectives.
Assists with problem solving at the branch level. Owns customer complaints until issue resolution is reached.
With guidance from Administration, communicates LOPL policies and procedures to staff and customers.
Assists with coordination of paperwork and documentation to assure proper fiscal and regulatory control, including bank deposits. Assists in preparation and management of the library budget.
Assists in the delivery of services to the customer at all service points. Maintains personal skills to assure quality of service in areas of Library collection, technology, reference, and circulation.
Utilizes computer applications and library equipment, maintains current knowledge of system-wide and location specific procedures, processes, policies and operations. Utilizes e-mail, voicemail, and other Library technology to maintain open channels of communication.
Ensures that the building and grounds of the library are properly maintained; elevates issues to administration in a timely manner.
With oversight, prepare basic operational reports and statistics for the library branch.
May attend local, state, and national conferences or meetings as required.
Acts as the branch point-of-contact for supply orders for the library, responsible for maintaining sufficient supplies and ensuring inventory is appropriate.
May participate in community-wide projects with oversight from the Director of Public Services.
Performs other related duties as assigned.
Education and Experience:
Requires a bachelor’s degree in library and information science or related field; five (5) years of directly related experience, including previous Library Manager experience; two (2) years of supervisory experience; or equivalent combination of education and experience.
Additional Requirements:
Experience at staff development including setting clear objectives, providing challenging and stretching tasks and assignments, developing measures to monitor progress, and the use of effective feedback. Works with personnel that need further development.
Licenses or Certifications:
Possession Georgia State Certification of Librarians license preferred.
Valid driver’s license and insurability required. Must have reliable transportation.
Special Requirements:
Must be able to work nights and weekends, stand for extensive periods of time during the workday, and perform duties at other library locations.
An employee in this class must be physically able to operate a variety of job-related machines and/or office equipment and be able to move or carry job related objects and materials.
Knowledge, Skills and Abilities:
Must possess interpersonal skills to work effectively with multi-level staff, patrons, and community group members from all socioeconomic, educational, literacy, and cultural backgrounds.
Supports strong morale and spirit in his/her team. Fosters open dialogue. Defines success in terms of the whole team. Creates a feeling of belonging in the team.
Empowers others and creates a climate in which people want to do their best. Invites input from each person and shares ownership and visibility. Is someone people like working for and with.
Adept at process management; knows how to organize people and activities. Can simplify complex processes, see opportunities for synergy and integration and apply appropriately to get more out of fewer resources.
Uses problem solving methods, as well as honest analysis, to solve difficult problems. Can see hidden problems and looks beyond the obvious to get to the core issue. Investigates a variety of sources for answers.
Ability to communicate effectively and concisely both orally and in writing.
Strong organizational and interpersonal skills with proven ability to lead.
PHYSICAL DEMANDS
Work is typically performed with the employee sitting at a desk, standing for extended periods, or bending/stooping. The employee must be able to lift and carry up to 50 pounds routinely, climb ladders, climb stairs, stand for extended periods of time, extend walking within and outside branch locations, reach, bend, and stoop. Full range of hand and finger motion is required for data entry purposes. The ability to distinguish color is required for network wiring purposes. Additionally, the following physical abilities are required:
Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
Crouching: Bending the body downward and forward by bending leg and spine.
Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching skin, particularly that of fingertips.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand. Must have the ability to place records, files, and boxes weighing no more than 25 pounds on shelves about head level.
Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
Hearing 2: Ability to receive detailed information through oral communication, and to make the discrimination sound. Must have the ability to hear well enough to carry on a normal conversation with clients both in person and on the telephone.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and require full motion of the lower extremities and back muscles.
Visual Acuity 1: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Must have the ability to see well enough to interpret data on a computer monitor.
Visual Acuity 2: Including color, depth perception, and field vision.
Visual Acuity 3: Visual Acuity determines the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
Visual Acuity 4: Have visual acuity to operate motor vehicles and/or heavy equipment.
Visual Acuity 5: Have close visual acuity to perform an activity such as: visual inspection involving small defects, small parts, operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORK ENVIRONMENT
Typical office/library environment. Some fluctuations in building temperature related to HVAC problems can cause uncomfortable periods of heat or cold. Some periods of elevated noise levels. Some stress related to the type of work being performed may be encountered e.g., pressure related to periods of high-volume activity and multiple demands.
The work week is a 40-hour work week. After Hours and holiday availability, while rare, is required.
Live Oak Public Libraries has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
It is the policy of the Library to provide equal employment opportunities to all people in all aspects of employer/employee relations without discrimination.