Part-time Office Assistant – Madison (In Office)

The Office Assistant provides day to day administrative and office services support, working closely with the Office Administrator and Attorney Practice Coordinators. Responsibilities include document production, filing, vendor coordination, office supply management, and maintaining shared office spaces.

This is a part time, in office position based in Madison, Wisconsin. The role follows a five hour per week schedule, with flexibility as needed.

Responsibilities

• Accountable for the administrative support of the Office Administrator, including facility maintenance and general Office Services operations of the office.
• Primary responsibilities include accountability for:
• Providing support to Attorney Practice Coordinators including assembling document notebooks and binders; printing, scanning and copying; arranging courier services; preparing outgoing FedEx and mail parcels; processing incoming mail/FedEx/deliveries; coordinating and scheduling vendors; general administrative duties and office maintenance.
• Provide project support as needed to include information tracking and/or maintaining logs.
• Providing filing support to secretaries including updating litigation files, both electronic and physical files, assembling and updating binders as requested by attorneys and/or Attorney Practice Coordinators.
• Responsible for maintaining café/kitchen supply stock and appearance.
• Responsible for maintaining office supply stock and placing supply orders.
• Responsible for overseeing the neatness and cleanliness of all common areas in the office, including the lobby/reception area, conference rooms and cafes.
• Accountable for keeping Office Administrator informed of problems and issues.
• May perform other duties as assigned.
  
  

Qualifications

• Minimum High School Diploma required
• Ability to sort and organize documents for copy/print/scanning jobs.
• Must have strong knowledge of MS Word, Excel and Outlook.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary in order to communicate by email and telephone to provide information in an appropriate business manner.
• Must be able to work independently, be proactive, complete assigned tasks, and perform duties with minimal supervision.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and other essential duties.
• Ability to operate, maintain and stock supplies for standard office equipment, including laptops, printers, photocopiers
• Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
• Must be courteous, cooperative, and work collaboratively with professional staff and attorneys.
  
  

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleledcommitment to labor and employment law helps clients navigate a complexbusiness world with nuanced legal issues—building better solutions for clients’toughest challenges. With deep experience and resources that are local, everywhere,Littler is fully focused on its clients. With a diverse team of the brightestminds, Littler fosters a culture that celebrates original thinking. And withpowerful proprietary technology, Littler disrupts the status quo—deliveringbold, groundbreaking innovation that prepares employers not just for what’shappening today, but for what’s likely to happen tomorrow.

Benefits

We offer agenerous benefits package to full-time and part-time employees working at least a 50% schedule. Benefitsinclude comprehensive health, dental and vision plan for you, your spouse/domestic partner andchildren. In addition, we provide a superior 401(k) plan, ample time offprograms, mental health programs, family building and caregiving, generous paidparental leave, life insurance, disability insurance, a wellness program,flexible spending accounts, and an employee referral bonus program.

For moreinformation about our benefits visit: www.littler.com/benefits/state-details.

For moreinformation about our firm visit: www.littler.com.

Please note applications are onlyaccepted through our careers page www.littler.com/careers. Forinquiries regarding this opportunity, please e-mail Jazmin Vivanco at jvivanco@littler.com with the job title in the subject line

This job posting is a general description of thetypes of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties andskills that may be required for this job.

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