Office Assistant - Chicago (In Office)

The Office Assistant performs a variety of administrative duties under minimal supervision and according to established policies and procedures, to support the Practice Office. This person will maintain positive contact with attorneys, support staff and clients; manages/coordinate Conference Center and observes confidentiality of client and firm matters.

This is an in-office position located in Chicago.

Pursuant to Illinois regulation, the salary range for this position is $50,900 - $61,600, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details.

Responsibilities

Reception

• Meets and greets clients and visitors to the office and ensures proper clearance and routing of such parties in accordance with Firm policies
• Receives and records deliveries to the Firm and/or individuals in the Firm and routes them accordingly to the proper recipient
• Schedules, sets up, and maintains records for use of Conference Center
• Provides catering services for office meetings and visitors to the Conference Center
• Requests files/boxes from off-site storage, closes files and prepares boxes for return to storage
  
  

Office Services

• Responsible for Office Services: Supplies, US Mail, FedEx
• Copies documents, case files, or other materials as requested
• Stocks / Orders Copy Room supplies as needed; Maintains accounts
• Stocks / Orders café supplies; Maintains vendor relationships
• Coordinate pick-up and delivery of document productions sent to outside vendors
• Operates and maintains standard office equipment including laptops, copiers, and printers
• Coordinates equipment repair calls with IT Department and vendors
  
  

Other Duties As Assigned

• Regular and predictable attendance is an essential function of the job.
• Assist APCs, paralegals, and attorneys with administrative and client matter task and projects as needed.
• Serve as office liaison with building management regarding local maintenance issues.
• Assist with collecting, coding and organizing accounts payable invoices for approval and forwarding to accounting for processing.
• Coordinate with APCs and compliance team to generate bar coded client/matter file folder labels.
• Other duties may be assigned.
  
  

Qualifications

• Ability to read and write at a level normally acquired through the completion of high school in order to maintain records and filing systems.
• Minimum one year on the job experience within an office environment necessary in order to gain an understanding of office policies and procedures and effectively operate equipment with minimal supervision.
• Ability to sort and organize documents for copy jobs.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain, order and stock supplies for office equipment.
• Must have strong knowledge of MS Word, Excel and Outlook.
• Interpersonal skills necessary in order to communicate and effectively follow the instructions from a diverse group of attorneys and staff and providing information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate by email and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when performing a volume of clerical tasks and performing other essential duties.
• Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
• Work may require irregular hours and occasionally require more than 40 hours per week to perform the essential duties of the position.
• Must be able to perform duties with minimal supervision.
  
  

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,800 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.

For inquiries regarding this opportunity, please e-mail Alyssa Maggiacomo at AMaggiacomo@littler.com with the job title in the subject line.

Littler Mendelson is proud to be an equal opportunity employer.

This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.