Office Manager

Job Overview

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. In this vital role, you will serve as the central point of contact for administrative functions, ensuring smooth workflows, efficient communication, and a welcoming atmosphere for staff and visitors alike. Your proactive approach and exceptional organizational skills will help foster a productive, professional, and positive workplace. This position offers an exciting opportunity to lead office management initiatives, streamline processes, and contribute to the overall success of our team.

Duties

• Manage day-to-day office operations, including reception duties, scheduling, and supply inventory management
• Oversee multi-line phone systems, ensuring prompt and courteous communication with clients, vendors, and team members
• Maintain accurate records through data entry, filing systems, and spreadsheet management using productivity software such as Microsoft Office and Google Workspace
• Coordinate calendar management for executives and team members to optimize productivity and meeting schedules
• Handle bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar accounting tools
• Provide exceptional customer service by assisting visitors at the front desk and supporting client communication efforts
• Support administrative functions such as proofreading documents, managing correspondence, and ensuring phone etiquette standards are upheld

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software is highly desirable
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong computer literacy including data entry, file management, and technical proficiency with productivity software
• Bilingual abilities are a plus to support diverse client interactions and team communication
• Previous experience in medical or dental reception is advantageous but not required; strong customer support skills are essential
• Exceptional phone communication skills along with proper phone etiquette and front desk experience

Join us as an Office Manager to lead our administrative team with energy and enthusiasm! Your expertise will ensure our office runs seamlessly while providing outstanding support to our staff and clients. We value proactive professionals who thrive on organization, clear communication, and delivering excellent service every day.

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Life insurance
• Referral program
• Vision insurance

Work Location: In person

Salary : $15 - $17