Asset Administration Supervisor

Description

SAFETY SENSITIVE-YES

Uniform Required-no

The Supervisor, Asset Administration is responsible for: planning, designing, and deploying solutions within the Computerized Maintenance Management System (CMMS) to enhance the operational and maintenance capabilities of the Little Rock Water Reclamation Authority (LRWRA). This role supports the full lifecycle management of LRWRA assets, aiming to deliver high-quality service at the lowest possible cost and acceptable risk.

Key responsibilities include developing and monitoring key performance indicators (KPIs), analyzing asset data for continuous improvement, and ensuring consistent application of asset management principles. The Supervisor, Asset Administration also leads training efforts for CMMS users and oversees the operation of a multimillion-dollar inventory storeroom, which is essential to maintaining asset reliability. The storeroom functions as a centralized hub for spare parts, tools, and equipment critical to maintenance and repair operations.

Examples of Duties

Principal Duties & Responsibilities (essential Functions)

• Coordinate startup equipment and training for utility personnel.
• Complete project close-out documentation, including internal work orders (IWO), requisition work orders (RWO), pay estimates, and as-built records.
• Assist the design team with project performance phase activities, including data collection, evaluation, reporting, and certification.
• Develop and audit Asset Management Standard Procedures to enhance system capabilities and controls.
• Identify and implement improvements to CMMS functionality to support asset lifecycle management and O&M strategies.
• Ensure accurate and consistent data capture aligned with asset management principles.
• Analyze data to identify trends, risks, and opportunities for process improvement.
• Develop and implement KPIs and performance metrics to support continuous improvement and business scorecard objectives.
• Create and present reports, dashboards, and visualizations (e.g., workflows, flowcharts) for various organizational levels.
• Enhance tracking methods for maintenance, repair, and replacement programs.
• Collaborate with departments to review asset usage and identify cost-saving opportunities.
• Apply expertise in CMMS, GIS, and Microsoft Office to support SOP development and strategic planning.
• Oversee the operation of a multimillion-dollar inventory storeroom, ensuring it is well-organized and adequately stocked.
• Manage storeroom personnel and ensure inventory supports daily maintenance and operational needs.
• Coordinate and deliver CMMS training for staff across departments.
• Coach and support personnel in CMMS-related activities and best practices.
• Maintain organized and accessible documentation for all asset management and project activities.
• Ensure compliance with safety practices, operational procedures, and regulatory guidelines.
• Represent the utility at public meetings as needed.
• Perform other duties as assigned that support the utility and the community.
• Follow established work procedures and safety guidelines.
  
  

LEVEL OF SUPERVISION RECEIVED (minimal, Regular, General, Daily)

Regular

Total Positions Supervised

One Storeroom Storekeeper

Typical Qualifications

QUALIFICATIONS & SKILLS:

• Associate Degree in Engineering, Industrial Management, Drafting & Design Technology, Construction Technology or Surveying is preferred.
• A minimum of 3 years cumulative experience in one or more of the following areas:
• Engineering related design
• CAD, engineering design, and GIS software
• Asset Management
• Mechanical repair best practices
• KPI reporting
• Crystal report software or other reporting software
• Basic knowledge of SQL queries
• Inventory
• Asset Reliability best practices
• At least 2 years' experience in a supervisory role is preferred.
• Competency in cmms / Eam software.
• Knowledge in the use of computers using Windows based word-processing, spreadsheet, and database application software.
• Ability to operate applicable software programs (i.e., Project, ArcMap, Hansen, iFix, AutoCAD.,
• Knowledge of principles of accounting.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to communicate effectively both orally and in writing with government agencies, consulting engineers, contractors, and the general public.
• Ability to read and interpret maps, construction plans and specifications.
• Ability to document programs and procedures.
• Ability to schedule projects and meet deadlines.
• Ability to proofread and edit.
• Ability to prepare clear, concise reports.
• Ability to remove and replace standard manhole lids.
• Ability to work in weather and terrain extremes.
• Ability to climb in/out of manholes and other confined spaces, and work with related tools and equipment.
• Ability to obtain and maintain an Arkansas driver’s license.
  
  

Supplemental Information

This position has been evaluated as to whether a momentary lapse of attention may result in grave and immediate danger to the employee, coworkers, or the public. If the designation is yes, the Arkansas Medical Marijuana Act (AMMA) of 2016 will govern working conditions. If no, the AMMA will not apply to the position.

Employee Benefits

Health/Prescription/Dental/Drug/Vision

• Health & Prescription Drug - UMR (United Healthcare) - High Deductible with H.S.A
• Dental - Delta Dental Plan of Arkansas
• Vision - DeltaVision / EyeMed Insight
  
  

Holidays

• 11 days per calendar year plus one floating holiday.
• Paid Time Off (PTO)- Hours accrue based on length of service (1 day equals 8 hours):
• 0-1 years: 18 days
• 1-5 years: 20 days
• 5-10 years 25 days
• 10-15 years: 27 days
• 15-25 years: 30 days
• 25 and more years: 35 days
• Employees who voluntarily resign from LRWRA as an employee in good standing and are later rehired will have their PTO accrual schedule reinstated at the same level they had prior to separation.

Retirement Plans

• Arkansas Public Employees Retirement System (APERS). Defined benefit. Mandatory employee contribution of 6.25% tax-deferred. Employer contribution of 15.32%. Vested at 5 years of employment.
• 401(a) Money Purchase Plans. Mandatory employee contribution schedule. Employer contribution schedule based on tenure. Vested at 5 years of employment.
• 457 Deferred Compensation Plans. Supplemental pre-tax plan. Funded entirely by employee.
  
  

Disability Leaves

• Short Term Disability (STD) employer paid.
• Short Term Disability (STD) Buy Up (optional) employee paid.
• Long Term Disability (LTD) employer paid.
  
  

Miscellaneous Benefits

• Health Savings Account with employer contribution available.
• Flexible Spending Account, employee funded, for Medical and/or Dependent Care expenses.
• Group Term Life Insurance (1x annual salary) employer paid.
• Additional life insurance. Funded entirely by employee.
• Telcoe Federal Credit Union
• Southwest Employee Assistance Program (EAP)
• Direct deposit of payroll.
• Education Reimbursement of up to $5250.00 annually (after 1 year of employment).
• University of Little Rock, AR tuition discounts.
• Public Service Loan Forgiveness eligible employer.
• Fitness Reimbursement of up to $200.00 annually.
• Wellness Program of up to $150.00 annually.
  
  

01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree
  
  

02

Do you have at least three years cumulative experience in one or more of the following areas: engineering related design, CAD, asset management, GIS software, and mechanical repair best practices?

• Yes
• No
  
  

03

Do you have an Associate's degree from an accredited college or university in Engineering, Industrial Management, Construction Technology, Drafting & Design Technology or Surveying?

• Yes
• No
• Required Question