Office Administrator

The Office Administrator will provide essential support to a medium-sized team of 11-30 members by managing daily office operations and ensuring efficient administrative workflows. This role reports directly to the Department Head and utilizes tools such as Google Workspace and Theranest to facilitate communication and organization. No travel is required for this position.

Responsibilities

• Manage front desk responsibilities, including greeting visitors and handling inquiries with professionalism and warmth
• Operate phone systems, directing calls accurately and providing excellent customer service
• Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents
• Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks to support financial and administrative processes
• Oversee calendar management for team schedules, appointments, and meetings to optimize time efficiency
• Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping
• Support office management activities, including supply ordering, equipment maintenance, and facility coordination
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy
• Provide customer support by addressing inquiries promptly via phone or email while maintaining professional phone etiquette
• Handle clerical duties such as photocopying, scanning, mailing, and filing important documents
• Manage insurance verifications
• Collaborations with all staff, stakeholders, and courts.
• Conduct authorizations of OMHC services
• Conduct vital signs and urinalysis
• Outreach initiatives
• All duties as assigned.

Preferred Qualifications

• 3 years of experience in office administration
• High school diploma or equivalent