Administrative Assistant

Administrative Assistant 

Little Haiti Revitalization Trust (LHRT) 

Little Haiti, FL 

Position Summary 

The Administrative Assistant provides administrative and operational support to the Little Haiti Revitalization Trust (LHRT). This position assists with daily office operations, board administration, financial documentation, vendor coordination, recordkeeping, and program support while serving as a point of contact for residents, businesses, and community stakeholders. 

Key Responsibilities 

• Manage incoming calls, emails, correspondence, and general inquiries. 
• Coordinate meetings, calendars, appointments, and office logistics. 
• Prepare correspondence, reports, presentations, and administrative documents. 
• Assist with board meeting agendas, packets, public notices, minutes, and records. 
• Process invoices, payment requests, expense reports, and supporting financial documentation. 
• Assist with vendor onboarding, contract tracking, and compliance documentation. 
• Coordinate Legal Service Requests (LSRs) and track agreements and approvals. 
• Maintain organized filing systems, databases, and program records. 
• Provide administrative support for grant programs, community initiatives, and special projects. 
• Assist with community meetings, workshops, events, and stakeholder communications. 
• Perform other administrative duties as assigned. 

Minimum Qualifications 

• High school diploma or equivalent. 
• Minimum of two (2) years of office administrative experience. 
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. 
• Willingness to complete a Microsoft Office proficiency assessment. 
• Reliable transportation. 
• Strong organizational, communication, and customer service skills. 
• Ability to manage multiple priorities and maintain confidentiality. 

 Preferred Qualifications 

• Associate degree or higher in business administration or a related field. 
• Ability to communicate in Haitian Creole. 
• Experience working in government, nonprofit, or community-based organizations. 
• Familiarity with financial documentation, vendor coordination, and records management. 

Position Expectations 

The Administrative Assistant is expected to demonstrate professionalism, accuracy, confidentiality, and responsiveness while supporting the Trust's daily operations and working collaboratively with staff, city departments, board members, community partners, and the public. 

Applicants must meet the following qualifications and application requirements: 

1. Submit a current résumé. 
2. Provide proof of high school graduation or equivalent. 
3. Have a minimum of two (2) years of office administrative experience, as reflected in their résumé or employment history. 
4. Be willing to complete a Microsoft Office proficiency assessment as part of the selection process. 
5. Have access to reliable transportation. 

Salary: $50,000–$55,000 annually, commensurate with qualifications and experience. 

The Little Haiti Revitalization Trust aims to strengthen and revitalize Little Haiti by advancing economic opportunity, supporting local businesses, creating jobs, expanding affordable housing and preserving the neighborhood as the cultural and economic heartbeat of the Haitian community, so residents, families and future generations can live, work and thrive.