What are the responsibilities and job description for the Accounts Payable Supervisor position at Little Flower Children and Family Services of New...?
Summary Job Description
The Accounts Payable Supervisor leads the agency’s accounts payable function and ensures accurate processing of all vendor invoices, payments, reimbursements, and financial transactions. The role supervises AP staff, maintains internal controls, and partners with Finance leadership to support timely reporting, compliance with internal policies, and external audit readiness. The Supervisor also serves as the primary resource for the AP system (Sage Intacct), prepares and uploads banking files (ACH and positive pay), and drives process improvements to strengthen efficiency across multiple programs and locations.
About Little Flower
Little Flower Children and Family Services of New York is a human services nonprofit supporting the well-being of children, youth, families, and individuals across New York City and Long Island since 1929.
Our staff of more than 500 builds well-being by providing prevention services, foster care, residential treatment care, adoption services, programs and services for individuals with developmental disabilities, and medical and mental health services.
Principle Responsibilities
- Supervise the accounts payable team and oversee daily invoice processing, approvals, and payments
- Implement and monitor internal controls to ensure accuracy and prevention of errors
- Review and approve vouchers, invoices, expense reimbursements, and credit card reconciliations to ensure compliance
- Maintain accurate vendor records and ensure required documentation (e.g.W-9s) is current
- Manage weekly and monthly payment cycles; prepare ,review and upload related banking files (ACH/Positive Pay)
- Resolve complex vendor issues including disputes, statement reconciliation, and payment delays
- Collaborate with Procurement, Program leadership, and Finance on purchasing and contract compliance
- Monitor AP aging, research discrepancies and ensure timely resolution.
- Support month-end, year-end close activities, including accruals and reconciliations
- Prepare annual 1099/1096 reporting
- Serve as the primary resource for the SageInacctAP module;assistwith troubleshooting,trainingand process optimization
- Support annual audits through documentation preparation and resolution of audit requests.
- Recommend and implement process improvements and technology enhancements to increase efficiency.
Required Qualifications and Experience
- Bachelor’s degree in accounting, finance, business, or equivalent professional experience
- Three to five years of accounts payable experience with increasing responsibility
- Supervisory experience preferred
- Knowledge of GAAP, nonprofit accounting, and internal controls
- Proficiency with Sage Inacct and advanced Excel required
- Experience preparing and uploading banking files (ACH and Positive Pay) preferred
- Strong analytical skills and ability to interpret financial data
- Excellent communication and vendor management skills
- Ability to manage multiple priorities and meet deadlines
Competencies
- Leadership
- Quality control
- Problem solving
- Vendor relations
- Process improvement
Travel Requirements
This position offers a full-time, hybrid schedule and is based in Wading River and may require travel to New York City, and other locations when needed.
Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by the incumbent in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person in this position.
Diversity, Equity, Inclusion and Belonging Statement
With more than 250 years of combined experience, Little Flower Children and Family Services of New York and St. John’s Residence for Boys have a long-standing history of serving children, youth, adults and families of color. Our mission, vision and values are grounded in elevating the shared humanity of every staff member, community partner and those with whom we engage. We recognize that our DEIB work is continuously evolving as we strive for equity and inclusion for individuals of all races, ethnicities, genders, sexualities, ages, abilities, religions and lived experiences.
Accessibility
Some job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may be designed to protect the safety and health of the employee, their fellow employees and the individuals being served and may therefore exclude some individuals.
Equal Employment Opportunity Statement
Little Flower Children and Family Services of New York provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other legally protected group status.