Registrar

Job Title: Registrar

Reports to: District PEIMS Coordinator and Campus Principal

Dept.: Campus as assigned

Exemption Status: Non-Exempt

Calendar: 203 days

Pay scale: CP3

Primary Purpose:

Maintain accurate Attendance, Special Program and PEIMS records for the Campus.  Perform data entry and data analysis for attendance, Public Education Information Management System (PEIMS) data, Special Program data and grades.

Qualifications:

Education/Certification:

• High school diploma or GED 

Special Knowledge/Skills:

• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
• Proficient keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines
• Two years data entry experience

Major Responsibilities and Duties:

• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing.

• Collect and enter attendance into established database and verify accuracy according to established state and district procedures.

• Prepare and print reports, including attendance reports, grades, class, or personnel rosters, 6-week Special Program reports, end-of-semester reports, and data submission reports.

• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.

• Process new student records, including required enrollment documents.

• Request transcripts and records utilizing the Texas State Student Data System Portal.

• Create cumulative folders.

• Enter and verify student data in Focus.

• Report all attendance, PEIMS or Focus problems to PEIMS Coordinator or appropriate administrator.

• Assist campus principal and office staff as needed.

• Maintain confidentiality and follow FERPA Guidelines.

• Performs other duties as needed.

• Work must be performed on-site.

Supervisory Responsibilities:

As assigned by the District PEIMS Coordinator or Campus Principal

This job description describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Little Elm ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the District does not discriminate against  an employee or applicant who  acts to oppose such discrimination or participates in the investigation of  a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

El Distrito Escolar Independiente de Little Elm no discrimina a ningún empleado o candidato a empleo por razón de raza, color, religión, sexo, nacionalidad, edad, incapacidad, estatus militar, información genética o de cualquier otra razón prohibida por ley. Además, el distrito escolar no discrimina a ningún empleado o candidato a empleo que actúe oponiéndose a ese tipo de discriminaciones o que participe en la investigación de una queja relacionada con alguna práctica discriminatoria en la contratación. La toma de decisiones respecto a una contratación se hará en función de las calificaciones, experiencia y habilidades del candidato.