Location Coordinator at a Montessori Preschool

Little City Montessori is an independent preschool with locations in Old Kensington and Northern Liberties, serving students toddler through elementary. LCM believes children should be nurtured and celebrated as individuals in order for them unlock their love for learning and build on their natural curiosity.

Overview: Little City Montessori is seeking a detail-oriented, flexible, and proactive Location Coordinator to support the Director of Operations with leading daily scheduling and facility management. This full-time role is essential to ensuring smooth day-to-day school operations, including building maintenance coordination and real-time schedule adjustments. The ideal candidate is a dependable, highly organized multitasker with strong ownership, capable of independently managing operational priorities while supporting overall school efficiency and quality. A commitment to education and maintaining an excellent school environment is essential for success in this role.

What You Will Do:

• Oversee daily arrival, departure, and after-care operations to ensure smooth student transitions.
• Review and complete daily, weekly, monthly, and ongoing operations team job duties.
• Maintain daily building readiness by walking the location, ensuring spaces are tidy, organized, and prepared
• Sweep outside walk areas 2–3 times per day.
• Communicate daily schedule changes to staff and update Brightwheel by 8:00 AM.
• Manage Brightwheel communications between teachers and families in a timely and professional manner.
• Review and maintain accurate Brightwheel child profiles, following up with families as needed.
• Serve as a floating teacher and secondary support resource to ensure classroom coverage and continuity when needed.
• Support incident report completion and ensure proper documentation and filing.
• Track key fobs, visitor access, and ensure all security protocols are followed.
• Conduct monthly classroom cleanliness and readiness checks.
• Coordinate facility maintenance and ongoing building upkeep, including HVAC, signage, QR codes, and repairs.
• Oversee school supply inventory, including ordering, restocking, and purchase order management.
• Manage and greet school visitors and specialists, ensuring proper clearance and adherence to protocols.
• Support the setup and breakdown of professional development days, school events, and on-site programming. This includes attendance for events occasionally held on evenings or weekends.
• Maintain and update family and operational spreadsheets and administrative tracking systems.
• Take ownership of the physical environment by continuously improving the organization, functionality, and aesthetics of the location.

What We Are Looking For:

• Minimum of one year of experience, with exposure to an administrative function
• Strong organizational and communication skills
• Tech-savvy, especially with Google Suite
• Able to lift to 30 lbs and move actively throughout the day
• Reliable transportation and legal work authorization

The start date is August 18, 2026. This is a 12-month, full-time position. Monday through Friday, 7:15am - 4:30pm (with a one-hour break). We offer a competitive hourly rate with benefits.

Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, disability, or genetic information (including family medical history) is illegal and will not be tolerated. Little City Montessori will provide reasonable accommodations to applicants and employees who need them for medical or religious reasons, as required by law.

Job Type: Full-time

Pay: $48,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $48,000 - $50,000