Office Manager

About Literacy Mid-South

For more than 50 years, Literacy Mid-South (LMS) has remained committed to one core belief: literacy changes lives. Founded in 1974 to help adults strengthen essential reading skills, LMS has expanded to serve learners of all ages across the Mid-South.

Our mission is to ensure that individuals and families have access to the literacy skills needed to thrive—academically, economically, and personally. Through direct programming and regional collaboration, LMS works to break cycles of limited literacy and expand opportunity for generations to come.

At LMS, literacy is not simply an educational outcome—it is a pathway to empowerment, equity, and long-term community transformation.

Position Summary

Literacy Mid-South seeks a reliable, organized, and proactive Office Manager to oversee and support the daily administrative and operational functions of the organization. This position plays a critical role in maintaining efficient office operations, supporting executive leadership priorities, coordinating logistics, and fostering a professional and welcoming environment for staff, volunteers, partners, and community members.

This is a part-time, primarily in-office position suited for a self-directed professional who thrives in a mission-driven environment and demonstrates strong organizational and communication skills.

Key Responsibilities

Office Operations & Administrative Support

• Monitor and respond to website inquiries and general organizational email requests.
• Manage incoming mail, packages, and official correspondence.
• Maintain organized digital and physical filing systems in compliance with organizational standards.
• Ensure office space is clean, organized, and fully operational.

Scheduling & Coordination

• Manage and maintain the organization’s master calendar.
• Coordinate scheduling for meetings, leadership activities, and internal gatherings.
• Assist with planning and logistics for staff meetings and small organizational events.
• Support alignment of administrative tasks with executive priorities.

Vendor & Office Management

• Order, track, and maintain office supplies and materials.
• Coordinate with vendors and service providers as needed.
• Identify and implement process improvements to increase efficiency.

Inventory & Systems Management

• Develop and maintain tracking systems for office and program materials.
• Monitor inventory levels and ensure adequate stock of supplies.

Leadership & Operational Support

• Provide administrative and operational support aligned with CEO priorities.
• Assist with special projects and cross-functional initiatives as assigned.
• Support program logistics, including materials preparation and coordination.

Volunteer & Communications Support

• Assist with volunteer coordination and record tracking.
• Support preparation for volunteer trainings and engagement activities.
• Assist in scheduling and organizing social media content.

Desired Qualifications

• Demonstrated ability to manage multiple responsibilities independently.
• Experience supporting executive-level leadership.
• Experience working in nonprofit, education, or community-based organizations preferred.
• Strong organizational systems development experience.

Education

• Associate’s degree or equivalent professional experience required; Bachelor’s degree preferred.
• Relevant certifications in office administration or nonprofit management are a plus.

Experience

• Minimum of 2–3 years of administrative, office management, or operations support experience.
• Experience in a nonprofit or mission-driven organization preferred.
• Experience coordinating schedules, events, or volunteers is desirable.

Skills & Core Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Strong problem-solving and critical-thinking skills.
• Professional discretion and confidentiality.
• Proficiency in Microsoft Office and/or Google Workspace.
• Basic social media management skills preferred.
• Ability to prioritize competing demands in a part-time structure.

Other Requirements

• Ability to work in-office as scheduled.
• Ability to lift up to 25 pounds occasionally (materials and office supplies).
• Reliable transportation.
• Commitment to the mission and values of Literacy Mid-South.

Schedule & Location

• Schedule: 20 hours per week
• In-Office Schedule:
  • Monday & Wednesday, 9 AM – 4 PM
  • One additional in-office day per week based on organizational needs
• Work Location: Main Office
• Work Environment: Hybrid role with primarily in-office work

Compensation

• Hourly Rate: $25.00 per hour
• Annual Rate: $26,000 (based on 20 hours per week)

Why Join Literacy Mid-South

At Literacy Mid-South, you will join a team dedicated to improving literacy outcomes and strengthening the community. The Office Manager plays a vital role in ensuring operational excellence that supports impactful programming and organizational sustainability.