What are the responsibilities and job description for the Executive Assistant/Chief of Staff position at LiquidPiston?
Executive Assistant/Chief of Staff - LiquidPiston
This role is fully onsite, based in Bloomfield, CT (five days per week)
About LiquidPiston:
LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions.
About the Role:
LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment.
Key Responsibilities:
Executive Support & Administration
At LiquidPiston, we embrace challenges, move fast, and celebrate curiosity. Our team thrives on collaboration, creativity, and perseverance. We understand that innovation involves risk - and we’re not afraid to fail as we move forward.
Equal Opportunity Employer
LiquidPiston, Inc. is proud to be an Equal Opportunity Employer. Qualified applicants will not be discriminated against, and receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, or protected veteran status or disability.
All offers of employment at LiquidPiston are contingent upon successful completion of a pre-employment background check and drug screening.
This role is fully onsite, based in Bloomfield, CT (five days per week)
About LiquidPiston:
LiquidPiston is an innovative engineering company redefining internal combustion engine technology. The company develops compact, high-efficiency rotary engines designed for applications across defense, aerospace, and commercial markets. Backed by government and private funding, LiquidPiston is at the forefront of delivering lighter, quieter, and more fuel-efficient power solutions.
About the Role:
LiquidPiston is seeking a highly organized, strategic, and proactive Executive Assistant / Chief of Staff to support the CEO. This role is a unique blend of high-level executive support, operational leadership, and strategic execution. You will act as a trusted advisor and right hand to the CEO, helping drive company priorities, manage critical initiatives, and ensure seamless day-to-day operations. This is a high-visibility role requiring strong judgment, discretion, and the ability to operate effectively in a dynamic, engineering-driven environment.
Key Responsibilities:
Executive Support & Administration
- Manage and optimize the CEO’s complex calendar, ensuring alignment with strategic priorities
- Coordinate internal and external meetings, including agendas, materials, and follow-ups
- Arrange detailed domestic and international travel, including itineraries and logistics
- Draft, review, and manage correspondence on behalf of the CEO
- Handle confidential and sensitive information with the highest level of discretion
- Serve as a thought partner to the CEO on company priorities, strategy, and decision-making
- Track and drive execution of key initiatives, ensuring deadlines and deliverables are met
- Prepare executive-level presentations, reports, and board materials
- Conduct research, data analysis, and competitive intelligence to inform business decisions
- Assist in shaping internal communications and company messaging
- Serve as a bridge between the CEO and the broader organization by providing insight into team dynamics, communicating key initiatives from the executive team, and supporting alignment across departments.
- Ensure alignment and communication across engineering, operations, finance, and business teams
- Support leadership meetings, including agenda development, note-taking, and action tracking
- Help cascade strategic priorities across the organization
- Lead and manage special projects on behalf of the CEO from conception through execution
- Develop project plans, timelines, and success metrics
- Coordinate cross-functional teams to drive results and remove blockers
- Monitor progress and provide regular updates to leadership
- Identify inefficiencies in workflows and implement process improvements
- Help establish and maintain operating rhythms (OKRs, KPIs, reporting cadences)
- Support budgeting, expense tracking, and vendor coordination as needed
- Assist in scaling internal processes as the company grows
- Coordinate board meetings, including logistics, materials, and follow-ups
- Support preparation of investor updates and communications
- Maintain organized records of board documents and governance materials
- Help foster a strong, positive company culture aligned with leadership values
- Support company-wide initiatives, events, and offsites
- Act as a cultural ambassador and trusted resource across teams
- 5 years of experience supporting C-level executives, or experience in a Chief of Staff, strategy, or operations role
- Experience in a startup, manufacturing, defense, or engineering-focused environment strongly preferred
- Exceptional organizational, time management, and prioritization skills
- Strong written and verbal communication abilities
- Proven ability to handle sensitive and confidential information
- Highly proactive with strong problem-solving and critical thinking skills
- PTO: We value work–life balance and encourage time to rest and recharge.
- Health & Wellness: Comprehensive medical and voluntary dental, and vision coverage - you choose what works best for you.
- Equity Participation: Employes may receive RSUs (Restricted Stock Units).
- 401(k) Match: We offer a 401k w/100% matching up to 3% of your salary and then 50% of contributions between 3-5% after 1 year of employment.
- Career Growth: Ongoing training, mentorship, and learning opportunities to accelerate your growth.
At LiquidPiston, we embrace challenges, move fast, and celebrate curiosity. Our team thrives on collaboration, creativity, and perseverance. We understand that innovation involves risk - and we’re not afraid to fail as we move forward.
Equal Opportunity Employer
LiquidPiston, Inc. is proud to be an Equal Opportunity Employer. Qualified applicants will not be discriminated against, and receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, or protected veteran status or disability.
All offers of employment at LiquidPiston are contingent upon successful completion of a pre-employment background check and drug screening.