Lipscomb Academy Upper School Administrative Assistant

Front Desk Reception:

• Greet visitors and guests in a warm and friendly manner, providing excellent customer service.
• Manage incoming calls, transferring calls to the appropriate departments or taking accurate messages.
• Maintain a professional reception area, ensuring a welcoming environment.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments as needed for the Head of the Upper School.

Administrative Support:

• Provide administrative assistance to the Head of the Upper School
• Primary responsibility for attendance documentation and processing. 
• Assist with document preparation, data entry, and maintaining records and files.
• Conduct research and compile information as requested.
• Coordinate and organize office events, meetings, and conferences.
• Assist with inventory management and ordering office supplies.
• Process Upper School purchasing card transactions. 
• Communication and Correspondence:
• Respond to inquiries, emails, and correspondence promptly and professionally.
• Communicate positively with internal staff, families, and all other stakeholders.
• Assist in drafting and proofreading documents, reports, and presentations.

Office Operations:

• Collaborate with various departments to ensure smooth office operations.
• Coordinate with IT and facilities management for equipment and facilities maintenance and repairs.
• Monitor and maintain office supplies and inventory levels.
• Assist in implementing and improving office policies and procedures.
• Manage student office workers as needed/desired. 
• Record and reconcile bank statements, credit card statements, and other financial transactions.
• Maintain accurate and complete financial records, including sales, purchases, receipts, and payments.
• Monitor the spending activity of the Upper School. 

Qualifications:

• High school diploma or equivalent; additional certification or associate’s degree in office administration is a plus.
• Proven experience as an administrative assistant, receptionist, or in a similar role.
• Proficiency in the use of Google Workspace and the ability to learn new software quickly.  
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor, discretion, and strong customer service orientation.
• An active Christian faith and alignment with Lipscomb Academy’s mission and values