What are the responsibilities and job description for the Legal Assistant/Operations position at Lippes Mathias LLP?
The Albany office of Lippes Mathias is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests.
Duties and Responsibilities include, but are not limited to the following:
- Order office supplies and monitor supply inventory
- Stock paper at all printers/copy machines daily
- Stock snack bins, coffee bars, monitor and replace toner cartridges
- Greet guests and vendors and direct them appropriately
- Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
- Retrieve, sort, and distribute incoming mail
- Maintain general cleanliness of conference rooms and office
- Complete pickup/delivery requests and general errands
- Clean out workspaces and offices for employee departures and arrivals
- Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests
- Process monthly pre-bills/invoices
- Process check and credit card payments
- Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
- Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
- Assist in general IT setup including computers, phones, and docking stations
- Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
- Transcribe dictations and proofread documents.
- Open, organize, and maintain physical and digital files.
- Manage task lists and schedule client appointments.
- Finalize estate planning documents and assist with Will signings.
- Other duties as needed
Our ideal Operations Assistant will have:
- Minimum of 1-2 years of professional office experience.
- Accurate typing skills at 60-90 wpm
- High level of problem-solving skills
- Good working knowledge of Microsoft Word, Excel, and Outlook.
- High accuracy rate, organization, and strong attention to detail.
- Strong professional communication skills, both oral and written.
- A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
- Reliable attendance.
- Ability to multitask and complete projects with little direction.
- Ability to use discretion and handle confidential information.
- Ability to meet deadlines and produce high quality work products.
- Associate degree preferred.
- Ability to lift up to 50 pounds.
- A valid Driver’s License and reliable vehicle.
Salary range dependent on experience: $20-$22/hr
The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.
Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 16 offices and nearly 210 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.
To learn more about Lippes Mathias, visit our recruiting website: https://www.lippes.com/careers
Along with competitive pay, as a full-time employee you are eligible for the following benefits:
- Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
- Dental plan (including orthodontic coverage)
- Vision plan
- Health Savings Account (HSA)
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- Paid time off (PTO) inclusive of vacation, sick and personal leave
- 401(k) with guaranteed safe harbor contribution plus profit sharing
- Term Life and AD&D
- Short-term and long-term disability
- Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
- Employee Assistance Program including mental health support
- Legal work discount program
Salary : $20 - $22
