What are the responsibilities and job description for the Licensing Administrative Assistant position at LinQ Global?
Job Title: Licensing Administrative Assistant
Location: Boston, MA 02110 (Hybrid)
Duration: 6 Months (Possible Extension)
We are seeking a detail-oriented Administrative Assistant to support the Licensing Division. In this role, you will provide high-level administrative support by managing communications, coordinating meetings, maintaining records, and assisting with day-to-day office operations. The ideal candidate is highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities- Answer phone calls and respond to licensing-related inquiries.
- Manage multiple email inboxes and incoming faxes.
- Maintain electronic and paper filing systems.
- Perform data entry and update spreadsheets and records.
- Coordinate incoming and outgoing mail, packages, and deliveries (FedEx/UPS).
- Schedule meetings and prepare meeting materials.
- Draft correspondence and assist with document preparation, filing, scanning, and copying.
- Arrange travel, reserve state vehicles, and prepare expense documentation.
- Coordinate office purchases and procurement requests.
- Assist with maintaining licensing application archives.
- Perform other administrative duties as assigned.
- High school diploma or equivalent required.
- Minimum 2 years of administrative support experience, preferably supporting executives, managers, or a department.
- Strong organizational, multitasking, and time management skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro.
- Ability to handle confidential information with professionalism.
- Strong attention to detail and ability to work independently and collaboratively.
- Excellent customer service and interpersonal skills.
- Experience supporting a licensing, regulatory, government, or administrative office.
- Ability to prioritize multiple assignments and meet deadlines.
- Comfortable learning new software and office systems.
Apply today if you're an organized administrative professional looking to join a collaborative team in a dynamic office environment.