What are the responsibilities and job description for the Receptionist / Administrative Assistant position at LinQ Global Group?
Job Title: Receptionist / Administrative Assistant
Location: Tewksbury, MA
Duration: 12 Months (Contract)
Position Overview
We are seeking a detail-oriented Receptionist / Administrative Assistant to support daily office operations in a professional, fast-paced environment. The ideal candidate will handle front desk duties, manage communications, maintain records, and assist with general administrative functions to ensure smooth workflow and team efficiency.
Key Responsibilities
Greet and assist visitors and staff in a courteous and professional manner.
Answer and direct incoming calls; provide routine information as needed.
Manage incoming and outgoing mail, packages, and correspondence.
Maintain organized office files and records; prepare reports and forms.
Create and update documents, logs, and spreadsheets using MS Word and Excel.
Scan, index, and maintain records in electronic document management systems (e.g., Captiva).
Review forms and documents for accuracy and completeness.
Track office supplies and prepare requisitions when needed.
Coordinate schedules, meetings, and coverage to support office operations.
Compile and summarize data for reports and administrative use.
Support process improvements and contribute to a positive team environment.
Perform other administrative duties as assigned.
Qualifications
Minimum 3 years of office or administrative experience, or equivalent combination of education and experience.
Proficiency in Microsoft Word and Excel required.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple priorities with accuracy and attention to detail.
Familiarity with standard office equipment (copiers, fax machines, postage meters, etc.).
Education Substitutions
Commercial/business high school diploma = up to 1 year of experience.
Non-commercial high school diploma or GED = up to 8 months of experience.
1-year business/secretarial school diploma = up to 1 year of experience.
2-year business/secretarial school diploma = up to 2 years of experience.
