What are the responsibilities and job description for the Administrative Assistant position at LINDEN WALDORF SCHOOL INC.?
Position: Administrative Assistant
Status: Temporary / Full-Time, Hourly: This position is a temporary position that will be from January 2026 thru July 2026. M-F 7:45am to 3:30pm.
Primary Function:
As part of the administrative team, the Administrative Assistant provides a welcoming and friendly reception for external visitors and for members of the school community, whether by phone or in person. In addition to this frontline service provided to individuals needing assistance, the person in this role has a core responsibility in essential record keeping.
Position: Administrative Assistant
Status: Temporary / Full-Time, Hourly: This position is a temporary position that will be from January 2026 thru July 2026. M-F 7:45am to 3:30pm.
Primary Function:
As part of the administrative team, the Administrative Assistant provides a welcoming and friendly reception for external visitors and for members of the school community, whether by phone or in person. In addition to this frontline service provided to individuals needing assistance, the person in this role has a core responsibility in essential record keeping.
Primary Responsibilities:
- Perform and organize a wide variety of secretarial, clerical, and support duties for the school, administrative team, teachers, and school committees in an efficient manner.
- Answer phones and direct individuals to the correct person to efficiently resolve concerns.
- Track daily student attendance.
- Maintain student files and do other filing to support administrative team.
- Provide first aid and basic health care to ill and injured students; contact parents, according to established guidelines.
- Support the process of purchasing supplies/materials to include processing of requisitions, receipt, verification, and distribution of materials.
- Support the process of handling incoming/outgoing mail including mass mailings.
- Maintain a cheerful, relaxed, respectful, pleasing personality when working with others, even in challenging situations.
- Updating the Aftercare list accurately
- Checking packages and deliveries. Sorting the delivered mail.
- Assist in the set up/tear down and organizing of catering at outreach functions.
- Making sure supply closet and bathrooms are properly stocked
- Handle other duties as assigned.
Physical Job Requirements for all Linden Waldorf School Employees:
Must be able to:
- Remain in a stationary position for extended periods of time, standing or sitting.
- Move about to reach students and/or access file cabinets, office machinery, etc.
- Constantly/occasionally operate a computer and other office machinery.
- Ascend/descend stairs and traverse campus
- Position self as needed, including bending, crouching, kneeling, lifting, reaching.
- Lift up to 40 pounds.
- Frequently communicate with students, parents, colleagues, and leadership.
- Actively supervise students with focus even when distractions present.
- Occasionally work in various outdoor weather conditions for extended periods of time.
It is the policy of Linden Waldorf School to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, age, religion, national origin, disability, status as a covered veteran, or any other legally protected status, in accordance with federal and state law, and not to discriminate on the basis of sexual orientation. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment.
Job Requirements:
Required Qualifications:
High school diploma required
1 – 2 years Administrative experience
Preferred Qualifications:
Bachelor’s Degree
1 – 2 years experience in an educational or school setting Knowledge or interest in Waldorf Education
Familiarity with Google Suite