Office Administrator

We’re hiring a highly organized and proactive Office Administrator to play a crucial role in ensuring the smooth and efficient operation of our office. This position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.  

Responsibilities: 

• Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures. 
• Manage office supplies inventory and place orders as needed. 
• Coordinate maintenance and repairs of office equipment and facilities. 
• Receive, sort, distribute and prepare incoming and outgoing mail and packages daily. 
• Anticipate the needs of others to ensure a seamless and positive experience. 
• Greet visitors, clients and vendors. 
• Answer and direct phone calls and emails to appropriate personnel. 
• Handle inquiries and resolve issues promptly and professionally. 
• Carry out administrative duties such as filing, typing, copying, binding, and scanning. 
• Prepare and edit correspondence, reports and presentations. 
• Schedule and coordinate meetings, appointments and reservations. 
• Manage and organize company documents, both physical and digital. 
• Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed. 

Desired Competency, Experience and Skills: 

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Strong organizational and multitasking abilities. 
• Excellent written and verbal communication skills. 
• Attention to detail and problem-solving skills. 
• Ability to work independently and as part of a team. 
• Desire to be proactive and create a positive experience for others 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.