Assistant District Athletic Director

LINCOLN COUNTY SCHOOLS

Job Description

CLASS TITLE: District Assistant Athletic Director

REPORTS TO: District Director of Operations/Designee

APPROVED:  June 24, 2025

SUPERVISES: Assigned Personnel

PAY: Per Board Approved Salary Schedule

Requirements stated herein are minimum levels of knowledge, skills and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the employee must possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill.

The methods of meeting these requirements are sub­ject to possible modification to reasonably accommodate qualified individuals with disabili­ties. Some requirements, however, may exclude individuals who pose a direct threat or sig­nificant risk to the health and safety of themselves or others.

BASIC FUNCTION

The Assistant Athletic Director provides administrative leadership in planning, implementation, coordination, supervision, and evaluation of KHSAA athletic programs for the middle and high school. The Assistant Athletic Director promotes extracurricular athletic activity that fosters skill development, understanding of sports, and appreciation for a variety of athletic activities and programs, teaming, and sportsmanship for students and adults.

REPRESENTATIVE DUTIES

• Serve as a liaison between the district and Athletic Booster Clubs.
• Serve as Title IX Coordinator for athletics.
• Complete Title IX reports.
• Serve as the point of contact for Title IX audits/reviews.
• Follow all rules and regulations of the KHSAA, including preparing eligibility lists, submitting schedules, dues, team records, and other documents that pertain to KHSAA.
• Follow all school rules and regulations and school board policy.
• Communicate and enforce the supervision of student athletes.
• Implement district attendance, behavior and tardy guidelines for student athletes.
• Oversee student athlete academic eligibility guidelines.
• Consult with school administration in resolving student athlete problems and issues.
• Prepare and maintain a budget for athletic programs and assist the Buildings and Grounds Coordinator in developing a field’s budget.
• Prepare reports as required by the school administration, Superintendent, Board of Education and KHSAA.
• Work with the school administration, community organizations, and state athletic directors to improve and promote the athletic program.
• Report, document, and file all athletic injuries per district protocols.
• Work with the contracted Athletic Trainer to educate students, parents, and coaches on proper training protocols to minimize injury.
• Verify that all participants have a physical examination, proper permission forms, and insurance verifications before the start of tryouts per school board policy.
• Check student eligibility per KHSAA and school board policy. Plan, supervise, and attend recognition programs for school athletes.
• Plan, supervise, and attend “college signings” for school athletes.
• Consult with school administration on the monthly athletic calendar.
• Serve on district and community committees relating to athletics and recreation as requested.
• Supervise on-site athletic activities and perform athletic-related administrative duties during the school year as needed.
• Coordinate the use of district facilities and fields to meet the needs of the middle school, high school, and community.
• Hold pre-season meetings with field users to best meet the needs of the district and community.
• Assist Buildings and Grounds staff with inspecting fields and facilities and recommending repair or maintenance in a timely manner prior to events.
• Assist Buildings and Grounds staff on initial layout and lining of the athletic fields at the beginning of each season and for special events.
• Evaluates all head coaches at the middle school and high school level.
• Keep an updated inventory of athletic equipment and uniforms.
• Keep supplies, equipment, and uniforms in satisfactory condition, and order all new and replacement supplies, equipment, and uniforms when necessary.
• Inspect all athletic areas for cleanliness and the proper storage of all athletic supplies, equipment, and uniforms.
• Provide each coach with equipment, team medical supplies, and uniforms prior to the season and ensures that each coach returns all equipment, unused supplies, and uniforms using a checklist.
• Schedule the use of all athletic facilities and fields for middle and high school athletic games and practices following school procedure and in coordination with principals.
• Coordinate with the Building & Grounds Coordinator to see that all playing surfaces are properly conditioned for all home games.
• Coordinate with non-school personnel the use of district athletic facilities and grounds.
• Work with KHSAA regional assigning secretaries to ensure KHSAA officials are available for KHSAA events
• Ensure payments for individuals serving as KHSAA officials.
• Be present or arrange for a school representative to be present at all home games and assign a head coach to assume responsibility at all away games.
• Arrange for employees for all home games including ticket sellers and takers, police officers, custodians, timekeepers, scorekeepers, and other required personnel.
• Arrange for the availability of medical supplies at all home contests.
• Work with the Athletic Trainer to provide health and safety services for coaches and athletes.
• Assume responsibility for cancellation of games as circumstances require safeguarding athletic participants and district resources and rescheduling in the event of cancellation and notification to Buildings & Grounds Coordinator.
• Arrange and confirm bus or other transportation for athletic participants.
• Verify that all participants have proper permission forms for alternative transportation if requested.
• Communicate the athletic transportation policy to all coaches responsible for away game transportation.
• Meet weekly with the Superintendent’s cabinet to discuss challenges, successes, and needs of the athletic program.
• Conduct mandatory pre-season athlete, parent, and coaches’ meetings per district policy.
• Represent the schools and district at KHSAA meetings and events.
• Communicate issues with school and non-school athletic facilities and fields to the Building & Grounds Coordinator.
• Work with coaches to make sure that all student athletes and parents know the rules and regulations.
• Act as a liaison between coaches, the athletic booster club, and other Lincoln County Schools athletic organizations.
• Maintain an open line of communication with local athletic teams regarding use of Lincoln County athletic facilities and fields.
• Maintain an open and constant line of communication with principals to fulfill both the middle school and high school athletic programs.
• Develop, review, and revise the athletic handbook and any athletic agreements that each athlete, parent, and coach must abide by, with recommendations from administration and coaches, and subject to school district approval.
• Promote and model good sportsmanship and maintain an active program that welcomes competing teams, guests, and game officials.
• Coordinate publicity and news releases to the media and district communication committee.
• Arrange for videotaping of key middle and high school athletic events.
• Follow a chain of command of: (1) Athlete/parent to coach (2) Coach to Athletic Director (3) Athletic Director to Principal.
• Enforce a 24-hour cool down period before parents meet with a coach.
• Schedule and attend meetings with parents and coaches.
• Supervise and evaluate all head coaches on an annual basis.
• Evaluate athletic programs on an annual basis and recommend and implement changes to improve athletic programs.
• Work with the school principal in interviewing and making recommendations to renew coaches or hire new coaches.
• Report all hires to district office to initiate the application and background investigation processes.
• Approve the issuance of all athletic contracts.
• Provide orientation and professional development for coaches and other athletic personnel.
• Provide orientation and professional development for coaches and other athletic personnel concerning RedBook.
• Provide orientation and professional development for booster clubs concerning RedBook.
• Revise as needed district criteria for evaluating, renewing, and hiring of coaches.
• Work with principals on issues concerning coaches.

KNOWLEDGE OF

• Title IX;
• Kentucky High School Athletic Association (KHSAA) rules;
• Kentucky Department of Education rules;
• Lincoln County Schools Policies & Procedures;
• Legal mandates, policies and regulations pertaining to accounting and fiscal record management and reporting;
• Computer-assisted accounting and fiscal record management systems and equipment;
• Principles, practices and techniques of organization, supervision, employee motivation and training.

ABILITY TO

• Schedule activities, meetings, and/or events;
• Gather, collate, and/or classify data;
• Use job-related equipment;
• Independently work with others in a wide variety of circumstances;
• Analyze data utilizing defined but different processes;
• Operate equipment using standardized methods;
• Work with individuals and/or groups;
• Work with a variety of data;
• Problem solve to analyze issues and create action plans;
• Providing leadership, direction, and team building;
• Communicate with persons of varied educational and cultural backgrounds;
• Establish and maintain effective working relationships with individuals from diverse professional backgrounds;
• Work independently under time constraints to meet deadlines and schedules;
• Organize and communicate information and concepts;
• Analyze situations and making accurate decisions;
• and changing work priorities;
• Work with detailed information/data and maintaining accurate records;
• Maintain confidentiality;
• Facilitate communication between persons with frequently divergent positions.

PHYSICAL DEMANDS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.  

• Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• This type of work will involve sitting most of the time, but will involve walking or standing for extended periods.
• The employee is frequently required to supervise students requiring the employee to match the walking speed of the student and may at times require the ability to run to safeguard students.
• Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate equipment and use hand tools, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EDUCATION & EXPERIENCE

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:

Experience:

Experience as an athletic director or coach.

Education:

Equivalent to the completion of a Bachelor of Arts or higher degree from an accredited institution.

LICENSES & OTHER REQUIREMENTS

Possession of certification as required by Kentucky law.