Human Resource Assistant

Job Summary: Reporting to the Human Resources Manager, the HR Assistant will provide overall support services for the Human Resource department.

Duties/Responsibilities:

• Serve as a bridge between employees and the HR Manager, ensuring seamless communication of questions, comments, and concerns.
• Oversee the reception area and administrative tasks at the front desk of HR operations.
• Manage a variety of spreadsheets, encompassing data on locker assignments, apparel sizes, employee suggestions, vehicle registration, HR metrics, and more.
• Develop and maintain employee communications through various channels.
• Engage in the onboarding process for new hires using platforms such as Paylocity
• Organize the scanning and filing of all employee HR documents for efficient record-keeping.
• Prepare comprehensive orientation packets for new employees.
• Generate new hire and replacement badges as needed.
• Provide support in coordinating various employee events and activities.
• Conduct background checks and drug screenings as part of the recruitment process.
• Screen candidates during the recruitment phase to ensure alignment with organizational needs.
• Handle the mailing process for termination letters as required.
• Fulfill any additional responsibilities as assigned.

Required Skills/Abilities:

• Demonstrated intermediate-advanced level knowledge of Word, Excel, and PowerPoint.
• Ability to work independently and with little supervision.
• Requires strong organizational skills.
• Ability to maintain a high level of confidentiality and discretion.
• Ability to multi-task.
• Must be detail oriented.
• Possess excellent customer service and public speaking skills.
• Possess strong spelling, grammar, and proofreading skills.
• Ability to interact positively with employees of various backgrounds and provide a wide variety of assistance.
• Must be flexible and able to adjust work schedule to meet department needs.

Supervisory Responsibilities: None.

Education and Experience:

• High School Diploma or equivalent.
• Bachelor’s degree in human resources or equivalent field preferred.
• Basic knowledge of HR concepts and functions.

Work Environment:

This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements:

• Ability to lift up to 55 lbs.
• Sitting 80%
• Standing 10%
• Walking 10%

Position Type and Expected Hours of Work: This is a full-time exempt position supporting a multi-shift facility. Work hours are set at the plant level with expected work schedule Monday – Friday and additional weekend hours when necessary to complete work activities.

Travel: 1-10%.

Safety Policy:

Safety is everyone’s responsibility. Safety is to be given primary importance in every aspect of planning and performing work on behalf of Linamar Corporation. Linamar Corporation’s goal is to prevent all industrial injury and illness.

AAP/EEO Statement:

Linamar Corporation considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.