What are the responsibilities and job description for the Executive Assistant position at Lima One Capital?
Job Type
Full-time
Description
The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and trusted to handle sensitive information with professionalism and confidentiality.
Executive Support
Experience/Knowledge Required:
At Lima One Capital we’re relentlessly focused on a simple but powerful goal: to be the nation’s premier lender for real estate investors. Inspired by that vision, every member of our team is driven by our mission to create opportunities for our customers and employees by educating, empowering, and financing real estate investors who are building, improving, and stabilizing their neighborhoods and communities nationwide.
Lima One Capital does not sponsor H1B Visas. To be considered for employment, a candidate must be authorized to work in the United States for any employer and not require sponsorship, now or in the future.
Notice to Third Party Recruiters and Agencies
Lima One Capital does not accept unsolicited resumes or candidate submissions from recruiters or employment agencies. In the absence of a fully executed agreement for a specified position, Lima One Capital has no obligation to pay any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, Lima One Capital explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, referrals, or candidate submissions, including those communicated to a member of the Human Resources team or a hiring manager, shall be deemed the property of Lima One Capital. If you or your agency would like to be considered as a future recruiting partner, please email employment@limaone.com (Subject: Agency Partner Request).
Full-time
Description
The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and trusted to handle sensitive information with professionalism and confidentiality.
Executive Support
- Manage senior management’s complex calendars, ensuring alignment with company priorities.
- Coordinate travel arrangements (air, hotel, ground transportation) and prepare detailed itineraries
- Serve as a primary point of contact between the executive and internal/external stakeholders
- Anticipate executive needs and proactively resolve scheduling, communication, or logistical issues
- Prepare meeting materials, agendas, briefing documents, and follow-up action items.
- Track key initiatives and ensure follow-up on priority projects led by the CEO
- Ensure the CEO is well-prepared for meetings through advance preparation and organization of relevant information.
- Draft, edit, and proofread emails, presentations, reports, and other correspondence
- Prepare meeting agendas, take accurate meeting notes, and track follow-ups and action items for senior management team
- Handle confidential and sensitive information with the highest level of discretion
- Help manage board-related logistics, including scheduling, materials preparation, and communications.
- Organize and maintain digital and physical files, records, and documentation
- Assist with expense reporting, invoicing, and budget tracking for senior management team
- Support special projects, research, and ad hoc initiatives
- Improve administrative processes and recommend efficiencies
- Support planning and coordination of leadership meetings, company events, and offsites.
- Build strong working relationships with key internal teams and external partners
- Represent the executive professionally and positively at all times
- Coordinate with MFA executive assistant to ensure seamless leadership operations
Experience/Knowledge Required:
- 3–5 years of experience as an Executive Assistant or in a similar senior administrative role
- Proven experience supporting senior executives or C-level leaders
- Strong written and verbal communication skills
- Exceptional organizational and time-management abilities
- High level of professionalism, integrity, and discretion
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom)
- Industry Leading Benefits:
- Medical, Dental and Vision Insurance
- Life Insurance, Short-Term Disability, and Long-Term Disability
- Hospitalization and Accidental Insurance
- Flexible Spending Accounts – Health and Dependent Care
- Health Savings Account
- Safe Harbor 401K with company match
- Growing Families Support (including paid parental leave, infertility support and assistance, childcare reimbursement, and elder care)
- Pet Insurance
- Work Life Balance: 12 paid time off days and 5 sick days, in addition to 12 paid holidays – that’s about a month of time to rest, relax, and recharge every year.
- Career Development: We prioritize the growth and success of our team members. You'll benefit from continuous learning opportunities, dedicated mentorship, and the chance to refine your skills and advance your career.
- New Headquarters: Join us in our brand new, thoughtfully designed office in the heart of Downtown Greenville (parking is paid for!)
At Lima One Capital we’re relentlessly focused on a simple but powerful goal: to be the nation’s premier lender for real estate investors. Inspired by that vision, every member of our team is driven by our mission to create opportunities for our customers and employees by educating, empowering, and financing real estate investors who are building, improving, and stabilizing their neighborhoods and communities nationwide.
- Loans Funded: $10 billion in loans funded, 30k loans closed since 2010
- Geography: 46 states D.C. where we revitalize neighborhoods
- Employees: ~300 employees with competitive benefits and perks
- Stability: Backed by the immense resources of MFA Financial, a publicly traded mortgage REIT with 25 years of proven success
- Veteran Founded: Founded by 2 US Marine Corps veterans, we proudly approach every deal and decision with grit, determination, boldness, and integrity
Lima One Capital does not sponsor H1B Visas. To be considered for employment, a candidate must be authorized to work in the United States for any employer and not require sponsorship, now or in the future.
Notice to Third Party Recruiters and Agencies
Lima One Capital does not accept unsolicited resumes or candidate submissions from recruiters or employment agencies. In the absence of a fully executed agreement for a specified position, Lima One Capital has no obligation to pay any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, Lima One Capital explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, referrals, or candidate submissions, including those communicated to a member of the Human Resources team or a hiring manager, shall be deemed the property of Lima One Capital. If you or your agency would like to be considered as a future recruiting partner, please email employment@limaone.com (Subject: Agency Partner Request).