What are the responsibilities and job description for the Part-time Personal Assistant (Palm Beach, FL) position at Lily Pond Services?
Overview
A private couple seeks an experienced, detail-oriented Part-Time Personal Assistant to support and manage the day-to-day operations of their Palm Beach residence. This role combines comprehensive family home support, including babysitting for our toddler and dog, with property management tasks and potential administrative support for the husband’s business. To succeed in this role, candidates must be well-organized, thorough, flexible, able to act with limited guidance, and comfortable working with the family’s dog and toddler son. The majority of time will involve handling orders, packages, returns, reservations, planning, and research.
Key Responsibilities:
- Act as the primary point of contact and liaison for the principals.
- Assist with the care and supervision of a toddler boy and the family dog.
- Prioritize and coordinate calendars, meeting schedules, and appointments.
- Arrange domestic and international travel itineraries, accommodations, and dining logistics.
- Manage procurement and purchasing of items for the principals.
- Perform clerical tasks, including sorting mail, answering phones, data entry, and filing.
- Organize and maintain bills, emails, notes, spreadsheets, and documentation for immediate access.
- Label and file electronic copies of documents and personal items.
- Meet deadlines and proactively anticipate the principals’ needs.
- Create and maintain Excel spreadsheets for bookkeeping and organizational purposes.
- Support principals with additional duties and errands as needed.
Schedule: Approximately 25 hours per week, typically Monday–Friday, 9 AM–1 PM, with some flexibility.
Compensation: Competitive hourly rate, commensurate with experience.
Job Requirements:
- Self-motivated with the ability to thrive in a home environment.
- Exceptional organizational skills with the ability to prioritize multiple tasks seamlessly and maintain meticulous attention to detail.
- Discreet, tactful, and diplomatic in handling confidential information.
- Strong interpersonal and communication skills, with the ability to interact positively and professionally.
- Clear, concise, and flexible communication style with tact and diplomacy.
- Ability to build rapport with family members and other administrative or personal staff.
- Assertive and proactive in completing tasks efficiently.
- Responsible, trustworthy, and possesses high integrity.
About Lily Pond Services:
Lily Pond Services is a premier domestic staffing agency specializing in personalized placement for families. We connect families with experienced, reliable professionals through a trusted and thorough process, ensuring the perfect fit for your unique needs.
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To Apply
Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:
Nondisclosure Information:
Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.
Application Timeline:
Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.
No-fee Policy:
Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.
Pre-Interview Check-list:
If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card
Salary : $42,740 - $63,656