What are the responsibilities and job description for the Contractor, Administrative Coordinator position at Lila Sciences?
Your Impact at Lila
We are seeking a highly organized and proactive Administrative Coordinator to provide operational and administrative support to our Government Affairs team in Washington, D.C. This role is the operational backbone of the team and ensuring the Government Affairs office can focus on its core efforts. The ideal candidate is a self-starter who thrives in a fast-paced, politically dynamic environment and exercises sound judgment and discretion at all times. This role requires 5 days a week in office in Washington, DC.
What You'll Be Building
GA Team Support
Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai
If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply.
We’re All In
Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.
A Note to Agencies
Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.
We are seeking a highly organized and proactive Administrative Coordinator to provide operational and administrative support to our Government Affairs team in Washington, D.C. This role is the operational backbone of the team and ensuring the Government Affairs office can focus on its core efforts. The ideal candidate is a self-starter who thrives in a fast-paced, politically dynamic environment and exercises sound judgment and discretion at all times. This role requires 5 days a week in office in Washington, DC.
What You'll Be Building
GA Team Support
- Manage scheduling for government affairs team, including scheduling meetings with Members of Congress, agency officials, and coalition partners
- Coordinate domestic and international travel logistics, including flights, hotels, ground transportation, and itineraries
- Prepare and process expense reports, invoices, and reimbursements in a timely manner
- Draft, proofread, and edit correspondence, briefing materials, talking points, and internal memos
- Anticipate executive needs and proactively handle administrative matters with minimal direction
- Oversee day-to-day office operations, serving as the primary point of contact for building management, vendors, and service providers
- Manage office supply inventory, equipment maintenance, and facilities needs
- Onboard new team members, including coordinating workspace setup, badge access, and IT provisioning
- Maintain organized filing systems for legislative documents, regulatory filings, lobbying disclosures, and compliance records
- Coordinate with IT support to troubleshoot technology issues and manage software subscriptions
- Assist with the preparation and timely filing of lobbying disclosure reports (LDA filings) in coordination with compliance counsel
- Maintain and update contact databases for congressional offices, agency contacts, and external stakeholders
- Coordinate logistics for Capitol Hill meetings, fly-ins, briefings, receptions, and fundraising events with external consultants
- Support the preparation of leave-behinds, one-pagers, and materials for Congressional meetings
- Plan and execute team events, including staff retreats, coalition meetings, roundtables, and receptions
- Manage coordination including invitations, RSVPs, catering, AV setup, and venue coordination
- Liaise with external partners, trade associations, and consulting firms on joint events and initiatives
- 3–5 years of experience in an executive assistant, office manager, or administrative role, preferably in public service, government affairs, lobbying, law, or public policy environment
- Strong familiarity with the Washington, D.C. political landscape, including how Congress and federal agencies operate
- Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
- Outstanding written and verbal communication skills
- High degree of professionalism, discretion, and judgment when handling sensitive or confidential information
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack)
- Ability to travel up to 10% of the calendar year, including international travel
- Ability to be in office 5 days a week in Washington, DC
- Experience supporting C-suite executives or senior government officials
- Familiarity with Lobbying Disclosure Act (LDA) compliance and reporting requirements
- Experience with stakeholder or contact management platforms (e.g., Quorum, Fireside, Salesforce)
- Familiarity with political giving processes, including PAC administration, contribution tracking, and FEC reporting requirements
- Bachelor's degree in political science, public policy, communications, business, or a related field
- Discretion & Professionalism — Handles sensitive political and organizational information with the utmost confidentiality
- Proactive Problem-Solving — Anticipates issues and resolves them before they escalate
- Attention to Detail — Produces accurate, polished work products consistently
- Adaptability — Remains calm and effective in a dynamic, high-stakes environment
- Relationship Management — Builds trusted relationships with internal stakeholders, congressional staff, and external partners
Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai
If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply.
We’re All In
Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.
A Note to Agencies
Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.