Payroll and Benefits Manager

Lightwave was founded in 2016, is a high-growth company building the group model for the future of the dental industry. Lightwave is passionate about doing things the right way with a tight focus on high quality, core values, and taking care of their people. Lightwave is a dental leadership organization that focuses on partnering, training and developing dentists as the natural leaders of the dental practice. Lightwave helps dentists launch their careers, supports dentists leading high-growth dental groups, and assists doctors looking to establish their legacy as they transition into retirement. Lightwave is solving the big problems in dentistry: retirement, management, reimbursements, and partnership by providing the benefits of a group while preserving the essence of private practice. Lightwave currently supports over 80 dental offices in 4 states. For additional information, please visit lightwavedental.com. Follow us on LinkedIn, Facebook, and Instagram.

Payroll Administration:

· Process payroll using Dayforce for both salaried, hourly and commission employees and

doctors, ensuring accurate and timely payment of wages, bonuses, and benefits.

· Reconciliation: Oversee monthly, quarterly, and annual reconciliation of payroll accounts

to ensure accuracy in financial reporting.

· Reconcile payroll-related accounts (e.g., accrued payroll, payroll taxes, employee

benefits) and resolve discrepancies with accounting and finance teams.

· Compliance Management: Ensure compliance with federal, state, and local tax laws.

· Reporting & Audits: Prepare, review, and submit accurate and timely payroll-related

reports for internal stakeholders. Participate in audits and ensure proper documentation

for regulatory reviews is provided timely.

· Collaboration: Work closely with HR and Finance teams to address employee pay issues,

resolve discrepancies, and ensure proper reporting for cost accounting.

· Data Integrity: Ensure accuracy and confidentiality of payroll data, including employee

information, pay rates, deductions, and benefits.

· Employee Support: Provide exceptional customer service to employees regarding payroll

inquiries, tax withholding, benefits, and deductions.

· State Compliance: Maintain state compliance notices and have in-depth knowledge of

multi-state tax compliance and reporting.

Benefits Administration:

· Serve as primary contact for plan vendors and third-party administrators.

· Coordinate transfer of data to external contacts for services, premiums and plan administration.

· Evaluate and revise internal processes to reduce costs and increase efficiency. · Document and maintain administrative procedures for assigned benefits processes.

· Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.

· Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships and compliance testing.

· Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.

· Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.

Minimum of 5 years of experience in payroll and benefits administration.

· Bachelor's degree in human resources, finance, business administration, or a related field.

· Excellent analytical and organizational skills, with a high level of discretion

· Experience with payroll software such as Dayforce, ADP, UKG, or similar systems.

· Advanced Excel knowledge and proficiency in Microsoft Office—manipulating data, building reports, and leveraging tools to get the job done efficiently.

· Strong understanding of federal, state, and local payroll laws and regulations.

· Strong communication and interpersonal skills.

· Experience in benefits administration and vendor management.

· Detail-oriented, with the ability to juggle multiple tasks and meet deadlines without sacrificing accuracy.

· Ability to work independently and as part of a team.

· Strong written and verbal communication skills.

· Experience with Doctor agreements and commission calculations—familiarity with these complex processes will help you succeed in this position.

· Certified Payroll Professional (CPP) or other relevant certification preferred.

In return for providing an excellent employee experience, we offer a great benefits package for full-time positions to include health and dental benefits, 401(k), holiday pay and paid time off.