What are the responsibilities and job description for the Entry Level Administrative Coordinator position at LightFire Group?
- Tamarac, Florida (In-Person)
About the Role:
Primary Locations: Tamarac (Centralized Office) / Coral Springs, FL / Boca Raton, FL
(Flexibility required across locations as needed)
- Manage calendars, scheduling, emails, and follow-ups.
- Track tasks, reminders, and deadlines across multiple priorities.
- Provide administrative and coordination support across departments and multiple business entities.
- Coordinate meetings, take notes, and follow up on action items.
- Conduct basic research on vendors, tools, and operational needs.
- Maintain and update Excel or Google Sheets for tracking and reporting.
- Assist with SOP documentation, organization, and workflow improvements.
- Support day-to-day office operations and administrative processes. Use AI tools (such as ChatGPT) for research, drafting, and organization.
- Assist with organizing content ideas and drafting captions.
- Help schedule posts and support basic engagement.
- Use AI tools to assist with content organization. (This is a support function—not a marketing or influencer role)
On-Site & Cross-Location Support:
- Work across multiple offices as needed.
- Adapt to changing priorities and operational needs.
- Provide in-person support when required.
- Assist with occasional errands and on-site coordination tasks.
Required Skills:
- Strong organizational and time-management skills.
- Proficiency in Excel or Google Sheets.
- Ability to learn new systems independently.
- Clear written and verbal communication.
- Ability to manage multiple tasks and follow through.
- Professional, calm, and dependable demeanor.
Integrity & Confidentiality:
- High level of discretion and trustworthiness
- Ability to handle sensitive information responsibly
Ideal Candidate:
- Entry-level or early career
- Detail-oriented and self-motivated
- Enjoys administrative and coordination work
- Comfortable supporting multiple teams or business functions
- Takes initiative without needing constant direction
Compensation:
- Competitive pay based on experience.
- Long-term opportunity with stability.
Schedule:
- Full-Time.
- In-Person required.
- Must be flexible across Tamarac, Coral Springs, and Boca Raton locations.
Final Note:
About LightFire Group:
LightFire Holdings, LLC., d/b/a Kanger Wholesale USA, is a high-volume e-cigarette and vapor product distribution company. Since 2014, our company has provided stores and sub-distributors with the best authentic e-cigarette and vapor products. Our two (2) distribution warehouses give us the capacity to maintain one of the largest inventories of hardware and e-liquids in the industry. We ship these great products all over the world using the major shipping companies and freight forwarders. Our close relationship with all major manufacturers insures that we have the latest products at the earliest time. We are often a testing site for new and innovative designs and flavors. What you see on the shelf is often a result of our collaborative efforts to bring to market the best in vape.While our low prices, price match, and return policies attract customers, it is our people who are the cornerstone of our company. Anyone can sell you a product, but it is the service before and after the sale that increases value. We have a competent sales team to assist you in your selection of products. Our dedicated warehouse group ensures timely and accurate shipping. The knowledgeable and friendly customer support team is ready to respond to your every question. The work ethic of our company is truly world class.Our mission and vision is to continue to provide our customers with the best products and services while promoting safe and responsible use. We do not sell to minors. We support the industry’s efforts to educate and assist cigarette smokers to quit smoking. LightFire strives to be an industry leader and trusted partner for years to come.