What are the responsibilities and job description for the Executive Assistant position at Lightedge?
LightEdge Solutions is developing the IT solutions that will propel businesses forward over the next 10 years. Using a combination of shared and private/dedicated platforms, LightEdge has been successful in offering businesses alternatives that streamline operations, improve reliability and reduce costs.
If you are passionate about creating real solutions that help businesses with cutting-edge technology, want to be challenged to think out of the box and be in a position where you can impact change on a daily basis, then LightEdge can offer you a dynamic corporate environment built on teamwork and personal responsibility.
The Executive Assistant (EA) provides high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team. This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows while maintaining absolute discretion and a digital‑first, detail‑obsessed approach. The EA partners closely with Sales, Finance, Marketing/, MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive‑level artifacts on time and in brand
Responsibilities: Executive Support & Operations
- Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
- Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
- Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
Board, Investor, and Leadership Materials
- Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
- Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
Meeting Excellence
- Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks.
- Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
Cross‑Functional Coordination
- Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
- Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.
Process & Tools
- Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
- Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.
Confidentiality & Compliance
Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications
Qualifications Required
- 5–7 years of experience as an Executive Assistant (supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment).
- Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
- Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
- High integrity, sound judgment, and ability to manage confidential information.
- Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.
- Setup Executive Sponsor check-ins
- Background supporting multiple executives simultaneously; process improvement or project coordination experience.
Competencies
- Anticipation & Ownership: Proactive problem‑solver who sees around corners and closes loops without being asked.
- Communication Excellence: Clear, concise, executive‑level writing and interpersonal presence; adept at summarizing and escalating.
- Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline.
- Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality.
Work Environment & Tools
- Hybrid; occasional travel to executive meetings, offsites, SKO, or partner/customer events as needed.
- Work products must adhere to LightEdge brand standards and use approved templates
Equal Opportunity Statement
LightEdge is committed to a respectful, inclusive workplace and equal employment opportunities for all employees and applicants.
With over 20 years in business, LightEdge offers a full stack of best-in-class IT services delivering flexibility, security, and control. Our solutions include premier colocation across seven purpose-built data centers spanning Des Moines, IA, Kansas City, MO, Omaha, NE, Austin, TX, and Raleigh, NC, industry-leading private Infrastructure as a Service (IaaS) and cloud platforms, and the top global security and compliance measures. Our owned and operated facilities, integrated DR solutions, and premium compliant cloud choices make up a true Hybrid Cloud Solution Center. LightEdge annually undergoes third-party audits for ISO 20000-1, ISO 27001, HIPAA, PCI-DSS 3.2, and SSAE 18 SOC 1 Type II, SOC 2 Type II and SOC 3.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.