Accounting Coordinator

Lift Orlando is a place-based nonprofit organization working to strengthen neighborhoods across Orlando’s 32805 community by investing in people, places, and partnerships. Serving as a community quarterback, Lift Orlando brings together residents, business leaders, and community partners around a shared vision for neighborhood revitalization and long-term opportunity.

Lift Orlando’s work is grounded in a multi-pronged approach that leverages proven models for positive social change. The organization invests in the people who call these neighborhoods home, the places where they live, learn, work, and grow, and the partnerships that support sustainable community progress. This work is carried out through four interconnected pillars: mixed-income housing, cradle-to-career education pathways, health and wellness access, and economic viability opportunities. Together, these efforts are designed to strengthen neighborhoods, expand opportunity, and create conditions where individuals and families can thrive.

Lift Orlando is looking for an Accounting Coordinator to support the day-to-day accounting and administrative operations of Lift Orlando, Inc. and its related entities by processing accounts payable and accounts receivable transactions, maintaining accurate financial records, coordinating financial documentation, and providing responsive administrative support to the Finance team. This role is responsible for weekly accounts payable processing, invoice entry, expense management support, cash receipts, vendor and customer records, check printing and payment support, records retention, calendar and workflow maintenance, and other administrative tasks that support efficient department operations. Success in this role requires a hands-on, detail-oriented professional who is organized, efficient, service-minded, and able to follow through on recurring processes in a deadline-driven environment.

Essential Job Requirements:

• Receive, review, code, and enter vendor invoices into the accounting system for Lift Orlando, Inc. and its related entities; verify required documentation, approvals, coding, and supporting records before processing.
• Coordinate and execute the weekly accounts payable process, monitor outstanding approvals, respond to vendor inquiries, and help ensure invoices are processed and paid within established terms.
• Print checks, prepare ACH and other payment documentation, route payment support for review or approval, coordinate signatures as needed, and mail or distribute payments in accordance with established procedures.
• Maintain vendor files, including W-9s, payment information, contracts, certificates, and other required documentation; provide administrative support for annual 1099 reporting through data collection and record organization.
• Administer day-to-day expense management and corporate credit card processes, including reviewing submissions for completeness, following up on missing receipts or coding, and supporting staff with expense reporting requirements.
• Record cash receipts, including grants, donations, sponsorships, tenant or program receipts, and other incoming funds; prepare deposits and maintain supporting documentation for each receipt.
• Maintain accounts receivable records, prepare invoices or billing support as directed, monitor open receivables, and follow up on routine outstanding balances.
• Maintain petty cash and gift card logs, including issuance documentation, receipts, approvals, and supporting records in accordance with established policies.
• Collect, organize, file, and retain financial records in accordance with document retention requirements, including invoices, payment support, deposits, contracts, audit support, and compliance documentation.
• Assist with month-end close, year-end close, annual audits, tax filings, grant reporting, and other compliance activities by gathering documentation, entering data, preparing schedules as requested, and maintaining organized support.
• Maintain Finance team calendars, recurring deadlines, workflow trackers, approval routing, and document requests; coordinate follow-up items and help ensure required information is collected on time.
• Develop, update, and maintain department forms, templates, checklists, instructions, and standard documents to support consistent Finance workflows.
• Coordinate Finance administrative needs, including incoming mail, scanning, filing, stamps, check stock, payment mailings, deposit logistics, and other department support tasks as needed.
• Support the Finance team with data entry, report preparation, document management, special projects, and other accounting or administrative tasks as assigned.

Education:

• Associate degree in accounting, business administration, finance, or a related field is preferred. Relevant accounting, bookkeeping, or finance administrative experience may be considered in place of formal education.

Experience:

• ·2-4 years of progressively responsible experience in accounts payable, accounts receivable, bookkeeping, accounting support, finance administration, or a comparable finance operations role.
• Nonprofit accounting, administrative finance, or multi-entity support experience is preferred but not required.

Demonstrated Knowledge:

• Working knowledge of accounts payable, accounts receivable, general ledger coding, expense reporting, cash receipts, and basic accounting controls.
• Understanding of standard financial documentation, filing, and record-retention practices.
• Working knowledge of accounting or ERP systems, electronic expense management platforms, and workflow tools.
• Basic understanding of nonprofit, fund accounting, or multi-entity accounting concepts is preferred.

Requirements:

• Authorization to work in the United States.
• This is a hybrid position with an expectation of working in the office at least two days per week, with additional in-office attendance as business needs require.
• Must have reliable transportation to commute to the office as required.
• Ability to be on site as needed for check printing, payment processing, deposits, mail, filing, and other administrative support needs.

Lift Orlando is an equal opportunity employer and is firmly committed to the principles of diversity and inclusion. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, gender expression, military status, citizenship status, current employment status, or caregiver status.

Job Type: Full-time

Pay: From $22.00 per hour

Work Location: Hybrid remote in Orlando, FL 32805

Salary : $22